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Senior Project Support Specialist

3 months ago

Washington, United States ASRC Federal Holding Company Full time

ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seeking a Senior Project Support Specialist to support a NASA contract in Washington D.C .

Responsibilities:

The Science Mission Directorate at NASA Headquarters is seeking a Senior Project Support Specialist to provide full-time in office executive business support to the Astrophysics Division to include the following:

  • Calendar management: including calendar resolution to assure key meetings are covered by at least one member of the SMD senior management team.

  • Coordinate meeting logistics, including agenda, attendees, reserving conference rooms and/or call-in numbers, travel information, etc.

  • Independently perform administrative management functions that service and/or fulfill several organizational requirements. Specifically preparing travel authorizations and vouchers for multiple members of the Division, including international and invitational travel. Create travel orders, make reservations, process any required miscellaneous forms and complete vouchers.

  • Maintain databases that reflect the fulfillment and/or status of administrative requirements and/or systems.

  • Conduct a technical review of correspondence prepared for signature of organization executives to assure consistency with agency procedures on completeness, timeliness, and format standards.

  • Work with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to assure all SMD actions are being actively addressed.

  • Supporting key meetings (e.g., establishing call-in line, taking notes, creating sign-in list) either in person, Webex or MS Teams.

  • Create presentations for the division in support of meetings.

  • Support and develop Directorate milestone planning activities, and other duties as assigned.

  • Make recommendations for customers (i.e., recommending meeting attendance, communications, and notices to keep the customer informed while valuing their tight schedules.)

  • Become familiar with the internal NASA HQ points of contact for IT and meetings’ support, especially for hybrid gatherings.

  • Track division personnel with security clearance access (secret, top secret, and top secret/SCI) and assist them in setting up classified briefings within NASA and with other DoD/DOE agencies.

  • Support domestic and foreign visitors to NASA HQ division offices; process in advance the required paperwork and communicate that information to the authorized escorts.

  • Additional duties as assigned.

Requirements:

  • Ability to work independently as well as in a team environment.

  • Decision making and prioritizing without direction.

  • Friendly and tactful personality to be able to work with the public.

  • Detail oriented with exceptional organizational skills.

  • Exceptional verbal and written communication skills.

  • Knowledge of and ability to use standard Microsoft Office Suite.

  • Executive administrative/office skills required.

  • Ability to deal with rapidly changing calendar events such as scheduling and re-scheduling meetings and changing travel arrangements on short notice.

  • Travel may be required.

  • Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job.

Education and Experience:

  • Bachelor’s degree and 12 years of experience or 15 years in lieu of education.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.