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Office Coordinator

3 months ago

Phoenix, United States HelloFresh Full time

Job Description:

HelloFreshâs Office Coordinator, Culture + Engagement, will be responsible for supporting key clerical and organization initiatives at our Distribution Center

In this role, you will be focused on purchasing and tracking inventory, organizing supplies, managing mail, up-leveling aesthetics, and assisting teammates on in-office projects. You will be energized by this role if you enjoy customer service, staying super organized, and working collaboratively.

This is an in office, hourly position.

You willâ¦

  • Accurately track and reconcile purchases, adhering to the given budget and spending policy
  • Execute site indirect spend purchasing such as office supplies, snacks, catering, and general supplies
  • Establish and maintain relationships with third parties/vendors, including sourcing vendors, troubleshooting should the need arise, and working with all vendors to achieve cost savings.
  • Spot inefficiencies, design and manage process improvements to achieve operational excellence
  • Manage incoming/outgoing mail and facilitate office-related deliveries
  • Run morning setup, including resetting conference rooms office furniture, stocking supplies, and conducting space walk-throughs
  • Support the Engagement Team, Local HR, and Operations Team as needed
  • Receive guests, courteously providing and receiving information
  • Partner on projects aimed at improving processes and procedures
  • Escalate office-related issues as needed in a timely and professional manner
  • Assist with in-office event set-up and breakdown, including lunch catering, onsite meetings, offsite meetings, and group events
  • Support ad hoc projects aimed at improving office aesthetics and the in-office employee experience

 

You Are/Have

  • A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes
  • Aesthetics are important, so this person should have a keen eye for detail and organization and have very high standards for a neat and organized office
  • Comfortable with getting your hands dirty (literally and figuratively)
  • A customer-focused mindset - in this role, every onsite employee is your customer
  • An ability to communicate clearly and effectively in both verbal and written form
  • Able to perform the essential functions of the position with or without reasonable accommodation, including:
    • Regularly lifting and moving up to 30 pounds without assistance
    • Stand and/or walk for prolonged periods

 

At minimum, you have...

  • Must be at least 18 years old
  • 2+ years of work experience in a related office coordinator, customer service, and/or assistant position
  • Experience with Excel and/or Google Sheets 
  • A high degree of professionalism
  • Must follow all safety policies/procedures, as well as adherence to PPE/hygiene policies, in cooperation with the supervisor
  • GED/HS diploma required

 

This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors.