Executive Administrative Assistant

7 days ago

Suwanee, United States Broadway Enterprises Full time


Title: Korean Bilingual Executive Administrator

Company: Broadway Enterprises Inc

Location: Suwanee, GA

Reports To: CEO

 

Summary: The Korean Bilingual Executive Administrator is a generalist role that helps the CEO work as efficiently and effectively as possible.  This person will have access to highly confidential and personal information which requires a high level of integrity, trustworthiness, loyalty and flexibility.  There is a high level of varying tasks that will require significant amounts of coordination, attention to detail and learning new skills as needed.


JOB RESPONSIBILITIES

  • Calendar management for CEO (daily scheduling and meeting arrangements) for internal and external purposes.
  • Scheduling Executive Meetings, Mid-Management Meetings, conference calls and web-based meetings. Attend and document minutes for all Executive Meetings and Mid-Management Meetings including timely distribution of pre- and post- meeting materials.
  • Follow up on action items - including interaction with internal staff as well as external stakeholders.
  • Identify critical level of communications to the executives and manages the flow of information to members of the executive leadership team.
  • Take messages for executives involving confidential information
  • Reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information, initiating telecommunications, and providing interpretation of administrative policies and procedures.  Organize key files as needed.
  • Assist with planning, scheduling and administration of key activities, including travel, logistics, and agenda preparation.
  • Maintain, track, and create reports for departmental resources.
  • Coordinate, process and report travel related expenses, invoice processing, monitor credit card reimbursements. Handle any expense related issues.
  • Coordinate flights, hotel, transportation, dining, prioritize and prepare CEO (and potentially other executives) for travel.
  • Perform general office management and administration duties for the executive staff and the department, including mail, courier shipments, copies, printing, office setup, etc.
  • Assist as needed in preparing reports when departmental leaders need certain information to be analyzed and provide information to customers, internal employees, and share company communications
  • Coordinate office vendors and on-site work as needed (copier, landlord, supplies, etc.).
  • Responsible for new employee on-boarding paperwork, background check, e-verification process
  • Provide support to new hires upon arrival such as seating arrangements, desk phone, mobile phone, if needed; request IT resources for employee
  • Maintain employee personnel files and HRIS records
  • Handle and process Workers’ Compensation Audits, Unemployment Claims, annual benefits
  • Assist team members with education of general policies and assist with crafting new policies for Employee handbook
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Enhance the President's and Corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. 
  • Encourage teamwork and positive team communication, inspire team with sincere work ethic

EXPERIENCE

  •  Bilingual Korean Oral and written communication required.
  • Minimum of 2-3 years of experience in Executive Assistant roles required.
  • Minimum of 3 years of Administrative degree required. Bachelor's degree is a plus.  
 

SKILLS 

  • Requires substantial attention to detail.  Strong organizational and interpersonal skills are necessary to meet the demands of the position.
  • Strong computer skills to include proficiency in MS Office, Microsoft 365 (Word, PowerPoint and Excel).
  • Able to work well independently and in a cross-functional team environment.
  • Flexibility regarding changing of priorities and deadlines.
  • Ability to maintain a high-level of confidentiality.
  • Flexible, dependable and self-starting in order to complete diverse work assignments.
  • Desire to motivate employee and encourage teamwork
 

JOB DETAILS: 

Full time position

Monday through Friday – 9:00am to 6:00pm

Salary position


Company Description:

 

Based in Atlanta, GA, Broadway products can be found in over 2,000 retail locations ranging from independently-owned beauty supply stores to drug, mass, and grocery chains throughout the United States. Efficiencies throughout our supply chain uniquely position us to respond to the latest trends within the multi-cultural marketplace and ensure that our customers have access to products that are in high demand. Our core strengths include speed to market, and quality products that are always on-trend.

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