Payroll Specialist

3 months ago

Chicago, United States Link Logistics Real Estate Full time

Link Logistics Real Estate ("Link") is a leading operator of last-mile logistics real estate. Established by Blackstone in 2019, the company connects consumption, technology, and the supply chain across its portfolio, which spans more than half a billion square feet. With more than 5 percent of U.S. GDP flowing through our spaces, we leverage our scale, proprietary data and insights, and foundational focus on sustainability to drive success for our customers' businesses and deliver value for our stakeholders. Link Logistics strives to be the most equitable and inclusive industrial real estate company in the business. We put our people, customers, and communities first and find ways to make a conscious, positive impact where we live and work, prioritizing diversity, equity and inclusion (DEI) across our workforce to deliver an optimal employee experience. Every day, we work to reinvent and lead our industry forward by thinking bigger and challenging the status quo.

Because we believe that good business must be synonymous with doing good, strong environmental, social and governance practices are foundational to our identity as a firm. These practices include setting ambitious goals to combat climate change, partnering with local nonprofits, and prioritizing internal diversity, equity, and inclusion efforts. We seek to use our position, ideas, and influence to drive progress in our industry and the wider world. At Link, we give our customers space to grow-and we give people space to grow, too.

We are seeking a highly skilled and experienced Payroll Specialist to join our team. As a Payroll Specialist, you will be responsible for managing and overseeing the payroll processes for our organization using both the Workday and ADP payroll systems. You will play a crucial role in ensuring accurate and timely payroll processing while maintaining compliance with all applicable regulations.

RESPONSIBILITIES:

  • Process bi-weekly, multi-state payroll for a growing workforce of 1200+ exempt and non-exempt employees via Workday and ADP system.

  • Track and manage liens, garnishments, and all other special payroll deductions.

  • Analyze and review payroll/time and attendance data; handle quality control and auditing to ensure accuracy with minimal errors

  • Identify and resolve any payroll-related issues or discrepancies, working closely with HR and the Accounting team.

  • Investigate and resolve employee inquiries related to payroll, deductions, and tax withholdings.

  • Stay up-to-date with federal, state, and local payroll regulations for both Workday and ADP systems.

  • Ensure compliance in all payroll processes and generate reports and documentation as required for audits and compliance reviews.

  • Audit and reconcile biweekly, monthly, quarterly, and year-end payroll and tax reports, including W-2 processing, filing, and government reporting as needed.

  • Performs outbound and inbound integrations reviews of Workday/ADP Payroll systems.

  • Collaborate cross-functionally with departments such as HR and Accounting on process improvements.

QUALIFICATIONS:

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field.

  • Minimum of 3 years of experience working with a third-party payroll system, including multi state payroll processing and data management.

  • Experience with complex payroll states; California, New York, and Pennsylvania is a plus

  • Strong analytical and problem-solving skills, with a keen eye for detail.

  • Experience with Workday Payroll highly preferred

  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.

  • Proficient in MS Excel and other payroll-related software.

  • Proven knowledge of standard payroll concepts, practices, and procedures.

  • Strong analytical and mathematic skills.

  • CPP (Certified Payroll Professional) is a plus.

EEO Statement

The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email People@linklogistics.com.

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