Department Administrator

2 months ago

Bedford, United States Mitre Corporation Full time

Department Administrator
Mitre Corporation - Bedford, MA

Department Administrator - (00053974)
Description
The P470 Nuclear Enterprise Programs division is seeking an office administrator to join the division team and provide support to the P471 and P473 Department Heads (DHs), their staff, and senior department leadership teams. This office administrator will be responsible for the efficient and proactive execution of a broad range of activities in support of the P470 objectives. This is an excellent opportunity for someone to be integral part of the division team and in partnership with our Z470 portfolio team increase mission impact and execute the Nuclear Enterprise Strategy.
Key functions:
Establish and maintain a strong working relationship with department heads and department staff. Work in conjunction with other P470/Z470 office administrators in a team-based approach to supporting the needs of the departments, projects, and portfolios.
Calendar management for the DH and department management teams including department level recurring events. This will also require the ability to prioritize and creatively coordinate a myriad of conflicting and priority meetings with the right participation.
Plan, coordinate, and administratively support a variety of department level meetings (including classified and on occasion in conjunction with the Z470 portfolio); e.g., project execution reviews, department all hands, calibration, etc. This will include, but is not limited to, development of agendas and presentations, generating invites, posting read-ahead materials, arranging for the proper meeting venue, coordinating for facility needs, completing all catering orders, providing for VTC and Skype assistance, handling security needs, generating meeting minutes, and archiving material or future use.
Be the Bedford POC for the D-Bldg AF tenants/customer (security, badging, meeting room reservations, space and facility requests).
Support department hiring teams by managing the interview and hiring process for the P470 departments: interface with HR, schedule interviews, etc.
Maintain and manage the content of the department level SharePoint sites.
Make travel arrangements in accordance with MITRE’s travel policies and procedure and prepare expense vouchers for the DHs and department leadership team.
Handle highly sensitive and privileged HR transactions.
Maintain and manage all department confidential files, records, organization charts, etc.
Fulfill the role of Timecard Coordinator for department staff, which includes bi-weekly submissions and monitoring of daily timecard compliance.
Maintain the department supply, manage P-card purchases, and meeting budgets.

Qualifications
Required Qualifications:
Demonstrate proactive initiative and follow-through on a broad range of administrative duties and have strong interpersonal skills and the ability to work effectively in a team environment.
Be self-motivated, willing to learn new things, manage multiple tasks, problem solve, and able to prioritize effectively.
Strong attention to detail, exceptional organizational skills, ability to apply accuracy to one’s work.
Good spelling, grammar, phone technique/etiquette, and effective oral/written communication skills are required.
Experience and advanced knowledge of MS Office Tools including OneNote, Word, PowerPoint, Excel, Outlook, etc.
Document preparation including MITRE technical reports and products, expense reports, and other standard business documents.
Hold a current DOD security clearance

Preferred Qualification:

Be familiar with MITRE's policies and procedures and who to connect with to resolve issues.
Experience interfacing with government customers with high level of poise, tact, professionalism, and diplomacy would be a plus.

Primary Location: United States-Massachusetts-Bedford
Work Locations: Bedford 01730
Job: Office/Site Administration
This requisition requires a clearance of: Secret
Travel: No

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