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Lead Administrative Coordinator
2 months ago
Position Overview: Applied Research Solutions is in search of a Senior Executive Administrator to provide high-level support at our esteemed organization.
Why Join Us?
At Applied Research Solutions (ARS), we pride ourselves on being a premier provider of integrated technical solutions. Our commitment to excellence has earned us recognition as a Best Places to Work nominee since 2020. We understand that our dedicated professionals are the backbone of our success, and we strive to foster a workplace culture that promotes career growth while ensuring a healthy work/life balance. Our competitive benefits package, along with our awards and recognition initiatives, reflects our dedication to our employees.
Key Responsibilities:
- Oversee and manage the calendar and daily operations of the executive leadership, prioritizing tasks and coordinating responses to staff actions within set deadlines.
- Provide additional support to the Organization Senior Functional and other executive staff members.
- Utilize a variety of software applications, including Defense Travel System (DTS) and Microsoft DAF365, to troubleshoot issues and complete both standard and complex assignments.
- Offer insights regarding the performance of clerical and program assistant personnel within the executive office.
- Assist in the planning, coordination, and execution of events, facilitating engagements with senior stakeholders and distinguished visitors.
- Generate various recurring reports, charts, and documentation as required.
- Analyze, develop, and implement inter-office procedures and standards to enhance workflow and administrative processes.
- Plan, organize, and manage all phases of projects to ensure timely completion.
- Maintain an updated list of assigned tasks to ensure proper follow-up and closure.
- Coordinate and schedule classified meetings as necessary.
- Develop and implement strategies to enhance the overall efficiency of the executive office's administrative operations.
- Track and manage documentation and staff packages for necessary approvals.
- Familiarity with computer-based travel systems for creating travel authorizations and making necessary reservations is essential.
- Perform other duties as assigned.
Qualifications:
Applicants must be U.S. Citizens with a high school diploma or GED, and possess a minimum of ten years of relevant experience, including at least three years in executive administrative support within the Department of Defense or related industries. A Secret Clearance or eligibility to obtain one is required.
All positions at Applied Research Solutions are subject to background checks, and employment is contingent upon successful completion of these investigations.
This contractor and subcontractor adhere to the requirements of 41 CFR, which prohibits discrimination against qualified individuals based on disability and mandates affirmative action to employ and advance in employment qualified individuals with disabilities. Additionally, the contractor and subcontractor comply with the requirements of 41 CFR regarding the employment of protected veterans.
