Project Support Administrator

4 weeks ago

Tampa, United States APTIM Full time

Job Description

At APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient against the threats of climate change to restoring contaminated ecological systems.

Job Overview:

APTIM currently has an opening for a full-time Administrative Assistant for our Tampa, Florida office. The selected candidate will have the opportunity to work independently and in a team setting within a dynamic work environment.

What you can expect from APTIM:

  • Work that is worthy of your time and talent
  • Respect and flexibility to live a full life at work and at home
  • Dogged determination to deliver for our clients and communities
  • A voice in making our company better
  • Investment into your personal and professional development

Key Responsibilities/Accountabilities:

  • Provide administrative support for the office, handling information requests, and performing clerical functions such as preparing correspondence, maintaining business licenses, purchasing office materials and supplies, maintain maintenance schedules for company vehicles, receiving visitors, shipping and receiving materials for the office, interacting with office vendors to maintain the office function and inter-action with office staff to support their project needs as listed:
  • Perform general office duties such as ordering supplies, maintaining records management systems, and answering calls
  • Assist in preparing reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software
  • Assist and support the Office Manager
  • Manage front desk in office
  • Assist with questions through company website
  • Prepare responses to correspondence containing routine inquiries
  • Takes messages/meeting minutes
  • Coordinate and direct office services, such as records and budget preparation, personnel, and light housekeeping
  • File and retrieve corporate documents, records, and reports.
  • Meet, greet, and escort visitors as well as providing access to individuals.
  • Manage and maintain schedules for staff as needed
  • Open, sort, and distribute incoming correspondence, such as mail and email
  • Make travel arrangements for staff as needed.

Basic Qualifications:

  • Good communication and organization skills
  • Accepts and adapts to change well
  • Strong proofreading and editing skills
  • Excellent written, verbal and interpersonal skills
  • A self-starter, motivated to contribute to the group
  • Experience in administrative experience in a professional setting
  • Readily learns programs/systems.
  • Familiar with Word and formatting techniques
  • Familiar with Excel and PowerPoint basics and presentations
  • Proficient in Microsoft Office Suite.
  • Strong attention to detail.
  • Understanding or have the ability to operate office equipment, i.e., copying machines, UPS, FedEx systems, and US Postal Service for shipments, stamping machines, laminators, phone system, computer hardware
  • Ability to maintain a high level of confidentiality especially of employee sensitive material.
  • #LI-BN1
  • #LI-ONSITE

Who we are and what we do:

APTIM is a global industry leader headquartered in Baton Rouge, Louisiana. With more than 4,000 employees worldwide, APTIM specializes in critical infrastructure, technical and data solutions, program management, environmental services, resilience, as well as sustainability and energy solutions. Our dedicated people have the proven experience and expertise to provide integrated services and solutions to government agencies, commercial, industrial, and energy customers. APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and the natural world, and creating an inclusive equitable environment that celebrates the diversity of our people.

Additional Job Information

Who we are and what we do:

APTIM is a global industry leader headquartered in Baton Rouge, Louisiana. With more than 4,000 employees worldwide, APTIM specializes in critical infrastructure, technical and data solutions, program management, environmental services, resilience, as well as sustainability and energy solutions. Our dedicated people have the proven experience and expertise to provide integrated services and solutions to government agencies, commercial, industrial, and energy customers. APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and the natural world, and creating an inclusive equitable environment that celebrates the diversity of our people.

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