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Office Manager

2 months ago

Seattle, United States New Engen Full time

About New Engen:
New Engen is a digital marketing agency driving impact for brands across every phase of the customer journey–maximizing it, measuring it, and repeating it. Through a genuine passion for building brands, a relentless desire to challenge the status quo, and deep digital expertise across hundreds of brands and verticals, we put our clients on the cutting edge of what’s possible in digital marketing.
Join our community of marketing enthusiasts — collaborating with experts across media and marketing services, creative, analytics, and more. At New Engen, the cutting edge isn't a lofty goal; it's our everyday playground.
What sets us apart? Our people – humble innovators rewriting the rules of digital marketing. Together, we're building an agency culture that values collaboration, learning, and creativity. Become part of a team that drives genuine impact in the evolving landscape.
Description:
The Office Manager will be responsible for maintaining a welcoming and productive working environment for our employees and guests. The Office Manager will act as a resource for New Engen employees, helping manage access to the building, and answering questions related to the office and office programming. This includes things like ensuring that the office is fully operational, technology enabled, interfacing with building management and supporting onsite events and day to day operations. The ideal candidate is extremely well organized, able to operate with a high degree of independence in managing day to day responsibilities, an effective communicator, and a welcoming ambassador for our new space.
Location:
We are located at 1300 North Northlake Way in the Fremont neighborhood. The 7000 sqft space has approximately 50 desks, 10 offices and conference rooms, to go along with 2 common areas, a kitchen, and a private deck with panoramic views of Lake Union and SLU. We have reserved onsite parking available and are easily accessible by bus or bike via the Burke Gilman Trail. 
Responsibilities:

  • Readily available, onsite and remotely, to address all office related needs
  • Working with building management and third party vendors on any building maintenance or projects
  • Managing office calendar and scheduling
  • Managing keycards and building access for employees
  • Maintaining office technology such as videoconferencing equipment in good working order
  • Onsite management of related company policies and office regulatory requirements 
  • Management of transportation / commuter benefits for Seattle based employees
  • Coordinating deliveries and managing building access for non-employees 
  • Managing a weekly catered lunch for onsite employees
  • Coordinating team programming - happy hours, celebrations, etc. 
  • Support for onsite work events, including employee trainings, client & partner visits
  • Keeping office well organized and fully stocked (supplies, snacks, beverages, etc.)

Requirements:

  • Excellent organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills, high emotional intelligence
  • Ability to prioritize tasks and to delegate them when appropriate
  • Familiarity with common office technology (videoconferencing, security, etc.) a plus
  • Proficient with Microsoft Office Suite or related software

Hours & Requirements:

  • This is a part-time role (16-24 hours/week), with opportunity to develop into full time role based on business need and scope of responsibilities
  • While some aspects of the job can be fulfilled remotely, candidate must commit to being in-office 3x/week

Education and Experience:

  • High school diploma or equivalent
  • At least two years related experience preferred


Pay Rate: $25/hr - $30/hr 
The range is applicable for the labor market where the role is intended to be hired. Final base salary is directly related to each candidates' qualifications and experience uniquely.
New Engen is headquartered in Seattle. For this role, we will only consider candidates local to Seattle, WA. 
 


What's important to us:

Be The Good 
We act with integrity, humility, and altruism inside and outside our company. We promote diversity, equity, inclusion, and belonging in every aspect of our business. We cultivate a safe workplace where everyone feels respected, engaged, and able to reach their full potential. Bottom line: We give a shit.

Expertise 
We take pride in our work, holding ourselves to a high standard of executional excellence. We continually work to expand our skills and master our craft. Our approach sets precedent and reverberates throughout our always-changing industry, inspiring adaptation among brands, platforms, and agencies.

Growth Mindset 
We bias towards action, starting with “what is possible?” instead of being stuck in scarcity. We embrace challenges and welcome feedback as opportunities to improve what we do and how we do it. We find joy in the process and are fueled by our curiosity to master complex problems. We aren’t afraid to take calculated risks or operate in ambiguity, recognizing that imperfection is a part of progress.

Empathetic Directness 
We give and receive feedback with courage, openness, and empathy—internally and externally, across departments, and at all levels. We do the right thing, even when it’s hard. We aim to understand (not judge) and teach (not take over). Our feedback is empirical and focuses on behaviors and outcomes.

All In 
New Engen is our company. We believe in what we are building together and put the team first in order to accomplish our shared goals. We reject apathy and cynicism and do everything we can to help each other win. Being All In is not about the hours we log, nor does it mean that we agree on every decision. Rather, it is a mentality of common purpose that guides how we engage, reach consensus and show up for our clients and teammates.