Senior Executive Assistant

3 weeks ago

Los Angeles, United States Amgen Full time

HOW MIGHT YOU DEFY IMAGINATION?

Youve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.

Senior Executive Assistant

Live

What you will do

Lets do this. Lets change the world. Amgen is looking for a multi-faceted and organized administrative professional to support the Vice President, senior management and staff of Digital Medicine

  • Assist the Vice President and senior staff in scheduling and coordinating domestic and international travel arrangements including guest speaker visits, consultants, and candidate interviews. Provide assistance with the accurate completion of expense reports and reimbursement for visitors as needed.
  • Support senior staff with their calendars, including the responsibility, as directed by the senior staff, to propose meetings (including large multi-site multi-media events), respond to meeting requests on behalf of the staff, and maintain departmental and functional calendars and vacation/travel schedules. Attend TD senior leadership team meetings to track minutes and actions.
  • Coordinate and organize all on-site conferences and seminars hosted by digital medicine staff. This may include travel arrangements, accommodations for guests, conference room scheduling, catering, video or teleconferencing needs, and appropriate and timely announcements.
  • Among other responsibilities, the Sr. Executive Assistant and team will be responsible for choice and logistics of venue, support for organizing committees, the development of abstract booklets, order necessary supplies, arrange for easel assembly, work with catering for refreshments, point of contact for banners, and staff the poster sessions on event days.
  • Schedule and support cross-site video and teleconferences and work with AV technicians to ensure effective meeting presentations and communications.
  • Provide basic staff support for Amgens business systems for onboarding/offboarding, IS tickets, Procure-to-Pay, staff moves, Time and Attendance, Compliance, etc.Win

    What we expect of you

    We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a strong collaborator with these qualifications.Basic Qualifications:

  • Associates degree and 4 years of Administrative experience

    Or

  • High school diploma / GED and 6 years of Administrative experiencePreferred Qualifications:
  • 5+ years of experience in an administrative support role supporting large teams at different levels
Supervisory or leadership experienceExperience working in technology-based organizationsExcellent organizational skills and ability to manage multiple peopleDetail-orientedExcellent travel and meeting planning skillsGood external customer communication skillsStrong Outlook, Excel, PowerPoint, OneNote and SharePoint SkillsExcellent Time Management skillsAbility to prioritize projects of greater urgency and importanceExcellent Project management skillsCalm under pressureAmgen experienceManaging multiple calendars including coordination across multiple time zonesExcellent written, verbal, and presentation skills in communicating key business and clinical informationExperience providing administrative support to remote staffAbility to work in a fast-paced environmentHelpful, can-do attitude with a solution-oriented approachDiscretion with proprietary informationThrive

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for our teammates professional and personal growth and well-being.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.A discretionary annual bonus program, or for field sales representatives, a sales-based incentive planStock-based long-term incentivesAward-winning time-off plans and bi-annual company-wide shutdownsFlexible work models, including remote work arrangements, where possibleApply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.careers.amgen.comApplication deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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