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Payroll Specialist

3 months ago

Chicago, United States DePaul University Full time
The Highlights: This position is responsible for processing and maintaining payroll records involving employee earnings, taxes, and deductions. The position performs duties and tasks necessary to prepare and process biweekly payrolls in compliance with applicable laws, regulations, and university policies. This position is the primary processor of requests for off-cycle paychecks and performs activities necessary to ensure nonresident alien tax compliance. The incumbent must have proficient communication, customer service, and computer skills and demonstrate discretion in dealing with confidential information.


What You'll Do:

  • Processes requests for off-cycle paychecks. Performs all activities necessary to issue off-cycle paychecks, including entering payment information and running system processes and reports. Serves as backup to primary payroll processor for running regular biweekly payrolls.
  • Runs and reviews system reports to detect issues (e.g. new hires without timesheets, invalid state tax setup) and takes appropriate actions to ensure issues are resolved in a manner conducive to timely and accurate payroll processing.
  • Processes and validates employee records including but not limited to personnel action forms, non-base pay requests, W-4s, and benefit deductions. Reviews forms to ensure they are complete and appropriately approved. Enters data into HRIS system and reviews data entered by others to ensure information in the system is correct.
  • Interacts with domestic and international employees to collect information necessary to determine tax status. Enters information in nonresident alien tax software and HRIS system to ensure appropriate withholdings and facilitate year-end tax reporting. Files appropriate forms with the IRS for tax treaty exemptions.
  • Other duties include but are not limited to:
    * Assisting in supervising Payroll department student employees to perform customer service, data entry, and other clerical functions
    * Providing excellent customer service to answer payroll questions
    * Researching and documenting payroll issues
    * Reviewing process documentation to ensure all processes are adequately documented and creating/updating documentation as necessary
    * Testing HRIS and nonresident alien software during system patching and upgrades
    * Collaborating with other Controller's Office team members, Human Resources, Facility Operations, and Office of Student Employment to streamline processes by identifying and working toward shared goals and other cross-functional issues.
  • The payroll administrator helps supervise one or more student employees. Responsibilities include hiring, scheduling, training, and monitoring performance of student employees.
  • The payroll administrator plays a critical role in ensuring timely, accurate, and compliant processing of the university's payroll in excess of $300 million annually. The position has access to and is responsible for highly confidential personnel information and plays a critical role in ensuring timely, accurate, and compliant processing of the university's payroll.

What You'll Need:

  • Bachelor's degree in accounting, business, or human resources is required.
  • 3 years previous payroll or related experience is required.
  • Prior experience with Oracle Cloud or similar HRIS system is preferred.
  • Knowledge of tax, auditing, garnishment, union payroll administration, nonresident alien taxation, and/or internal controls is preferred.
  • Higher education experience is preferred.
  • Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred
  • Computer utilization requires manual dexterity. Near vision is required.
  • Ability to communicate with clarity, tact, and courtesy, and demonstrate judgement and discretion in the sharing of sensitive
  • Ability to multi-task in a fast-paced work environment
  • Ability to learn, understand, and utilize ERP software at an advanced level
  • Ability to explain complex topics to customers
  • Advanced spreadsheet, database, and word processing skills
  • Customer service skillsConscientiousness/dependability
  • Highly organized and detail-oriented in order to track, manage, and resolve multiple open issues in a timely, efficient, and accurate manner
  • Knowledge of payroll laws and regulations
  • Knowledge of tax, auditing, internal control, and/or Sarbanes/Oxley concepts
  • Math/computational skills
  • Teamwork/collaboration skills
  • Time management skills
  • Verbal and written communication skills
  • Occasional evening overtime may be necessary on payroll weeks and during periods of high volume data processing.


Perks:

  • Working for a stable and well-known University that values diversity and inclusion.
  • Top choice medical, dental, and vision benefits.
  • Retirement plan matching contribution of 10%.
  • Tuition waivers for employees and dependents.
  • Generous paid time off, sick time, holidays, floating holidays, and more
  • Full-Time Benefits

For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.


Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.


DePaul University is an Equal Opportunity/Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.