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Administrative Assistant

1 month ago

Torrance, United States AFC Franchise Corp. Full time

Job Description



As North America's largest Asian-inspired prepared foods supplier, Advanced Fresh Concepts Franchise Corp. (âAFCFCâ) provides consumers with an industry leading selection of diverse ready-to-eat meals. With over $1 billion in sales, approximately 500 employees and a presence in more than 4,500 supermarkets and other food service establishments, AFCFC is positioned to innovate and grow, now and in the future.



Position Overview:



This Administrative Assistant position under the Permit & Licensing Dept. will support the Permits & Licensing Manager with various administrative duties, including typing letters, preparing reports, ensuring the accuracy of all documents, and maintaining files. It will also ensure that the company pays its invoices under Permits & Licensing timely and within a given timeframe.



Key Responsibilities & Duties:



Handling office tasks, such as generating reports and presentations. Organize and maintain files and databases confidentially. General clerical duties including photocopying, fax, scanning, data entry, and mailing Generating letters and documents Interacting with governmental regulatory authorities in a professional manner Complete payments and controls charges by receiving, processing, verifying, and reconciling invoices. Charge or credit expenses to correct accounts by analyzing invoices/reports. Ensure invoices are paid in a timely and accurate manner while adhering to departmental procedures Ensure detailed and organized recordkeeping Provide administrative support to other team members to ensure efficient operation of the office. Other non-essential job duties as assigned Support Permits and Licensing Manager/Supervisors with new projects and follow up on departmental activities. Follow up with company policies & procedures. Build and maintain good customer relationships within company teams and franchisees. Cultivate a collaborative work environment with other departments and disciplines. All other tasks and duties as assigned.



Core Competencies



Understanding of department objectives. Possess a depth of knowledge and proven experience in creating, implementing, and supporting company processes and procedures. Time management, organizational skills, and managing multiple projects in a fast-paced environment are essential. Must be able to deal with complex situations, solve problems, and make decisions. Able to convey complex ideas and instructions in simple, understandable language. Must be able to provide feedback to staff, coach, and motivate others.



Qualifications & Skills:



High school diploma or equivalent. BA/BS degree in Business Administration or related field preferred Minimum of 3 to 5 years administrative role experience Proficiency in MS Office, including PowerPoint, Word, and Excel Experience working in a franchised system or knowledge in retail food service is a plus Excellent written and verbal communication skills Strong attention to detail and organizational skills Strong analytical and problem-solving skills Strong Presentation Skills Ability to work independently and with others



Physical Demands:



Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 25 pounds at times.



Work Schedule: M-F (8am-5:00pm) 



Location:  On site