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Events & Administrative Assistant

2 months ago

Torrance, United States Kaleo Marketing, LLC Full time
Job DescriptionJob Description

 

Events & Administrative Assistant 

We are seeking a highly motivated Administrative and Events & Marketing Assistant.

This is a full time, in office position.

Job Responsibilities:

  • Events Management:
  • Conduct market research to identify new opportunities: researching events for San Diego, Los Angeles and Orange County Markets
  • Adding prospective events to our calendar
  • Making initial contact with event promoters to gather detailed information and applications
  • Completing and submitting event applications via email and various event platforms (Eventhub, Evently, Eventbrite etc.)
  • Administration (events related):
  • Manage and update company databases: updating various event spreadsheets 
  • Filing documents into folders in our Google drives
  • Communicating event  information to San Diego, LA and Orange County teams
  • Inventory: Managing and restocking equipment and event related supplies
  • Requesting and submitting certificates of insurance 
  • Support the team in daily administrative tasks
  • Create, edit and publish content for social media and internal email marketing (newsletters, Instagram, Facebook and website posts)
  • Assist marketing management with schedule creation and distribution
  • Distribute event credentials to marketing teams
  • Prepare materials for new hire training, including marketing collateral binder assembly

 

Required Skills:

  • Professional and effective verbal and written communication with strong organizational and project management skills 
  • Timely communication with event or venue partners and clients while adhering to deadlines and timelines
  • Ability to multitask and prioritize work effectively in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure
  • Excellent ability to navigate the internet and utilize search engines
  • Teamwork: ability to work collaboratively in a fast paced team oriented environment and  open to different perspectives and ideas
  • Proficiency in MS Office Suite: specifically MS Excel & MS word
  • Positive, professional attitude with professionalism and reliability

 

Preferred Skills:

  • Tech Savvy
  • Familiarity with Gmail and Google applications 
  • Logistical skills: understanding of event logistics including venue selection
  • Familiarity with event management software and online applications (Eventhub, Evently, Eventbrite etc.)

Bonus Skills

  • Design Skills: basic knowledge of graphic design software
  • Creative thinking and ability to contribute to event themes and concepts
  • Experience managing event budgets and negotiating with vendors
  • Venue Coordination

$60K annually with two weeks of vacation, health insurance option, and 401K eligibility.

 

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