Administrative Specialist

3 weeks ago

Seattle, United States King County Housing Authority Full time

Job Summary

Job Summary
This position is open until filled; however, to ensure consideration, applications should be received by August 30, 2024 at 4:30 p.m. 
 
King County Housing Authority's (KCHA) Capital Construction Program is recruiting for a detail-oriented, sociable and customer service focused Administrative Specialist to join their team in Tukwila, Washington.
 
This is an excellent opportunity for someone who is committed to the highest standards in public service while supporting the work of improving KCHA’s properties in its portfolio. The ideal candidate will enjoy conducting administrative work related to the payroll monitoring and compliance requirements of the Davis Bacon Act (DBA), as well as work in support of the daily operation of the capital construction work group in the Department of Capital Construction and Weatherization. The Administrative Specialist’s ability to support internal and external program stakeholders will be essential to their success in this role while being proficient in the use of systems and tools to maintain organization, demonstrate dynamic time management and have the ability to change focus based on program goals.
 
King County Housing Authority (KCHA) is the largest provider of affordable housing in the Pacific Northwest and a nationally recognized leader in affordable housing. To learn more about KCHA and our Mission visit this link.  Essential Functions

The Capital Construction Administrative Specialist:

Organizes and ensures accuracy of payroll and associated financial records; enforces the Federal Labor Standards Provisions and Certified Payroll requirements of the Davis Bacon Act; obtains Wage Determinations and conducts wage interviews with construction workers.Reviews Labor and Industries documents to confirm contractor compliance.Assists administrative program manager with updating, distribution, collection, confirmation of contractor compliance and review of all Section 3 documents.Assists in the coordination, preparation, and submission of data; collects information from a variety of sources.Communicates with vendors, contractors, and staff regarding timelines and expectations.Provides departmental administrative support including processing and routing internal finance documents.Reconciles, reports, and tracks financial data for the department, Authority, and outside fund sources.Works with administrative program manager to define and document standard work processes.Qualifications and Competencies

Experience & Education:   

Associate's degree ANDModerate experience in providing administrative support, including data entry, general administrative task, customer service and/or accounting practices ORAn equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position.Required Knowledge, Skills, and Abilities:  
Through knowledge of payroll systems, state, federal and local laws and regulations and the associated methodology, processes and terminology.Familiarity with the principles and practices of public housing and/or assisted housing.Ability to compute rates, ratios and percentages.Analyzes problems, identifies alternative solutions, and implements recommendations; demonstrates critical, creative, and reflective thinking. Demonstrated proficiency in cultivating an inclusive work environment that values and appreciates diversity, treats others with respect, and fosters cooperation.Clearly and effectively communicates both verbally and in writing by actively listening and sharing relevant information.Ability to work with staff, residents, and community partners to gather information, create content, and check facts.Works effectively and efficiently to provide quality service to satisfy service expectations; seeks ways to improve service delivery.Proficiency with MS Office programs and database software.Special Requirements:
Consent to and pass required assessments.Consent to and pass a driver's and criminal records background check.Must possess a valid driver's license and own or have access to a vehicle to regularly travel between work sites or have an alternative reliable mode of transportation.Position Information and Application Process

To be considered for this opportunity, you must: 

Complete the online application profile in its entirety.  Upload a cover letter that addresses how your experience and education qualify you to perform the essential functions listed in the job announcement. (Cover Letter)  Upload a detailed résumé of all educational and professional experiences. (Résumé)

Salary & Benefits:  

The starting hourly range for this position is $31.69 - $38.81 annually, dependent on qualifications and professional experience. The complete salary range for this position is $31.69 - $45.94 annually. Performance-based merit increase opportunities and Cost of Living Adjustments (COLA) are reviewed annually. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, tuition reimbursement, and retirement benefits are also available. For more details regarding KCHA comprehensive benefits, please visit our benefits page.  

Work Environment:  
Incumbent(s) must be able to meet the physical requirements of the classification and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the functions performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

After initial onboarding, this position will have the opportunity to work remotely up to 40% in accordance with the KCHA's flexible work arrangements; however, remote work conditions will be reviewed on a regular basis based on business and program need. Employees must reside in Washington State and the ability to report to the Central Office in Tukwila will be required. Local travel will be required to support KCHA business needs.

Physical Requirements: 
Incumbent(s) must be able to meet the physical requirements of the classification and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the functions performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, sitting, climbing or balancing, stooping, kneeling, crouching or crawling and reaching with hands and arms; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has some exposure to environmental conditions (e.g. construction sites); work is generally in a moderately noisy location (e.g. business office, light traffic).

Equal Opportunity: 
King County Housing Authority is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

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