Subcontract Administrator III
1 month ago
Purpose and Scope:
Responsible for all phases of subcontract administration, cradle to grave, to include acquisition planning, source selection, cost/price analysis, negotiation, post-award administration and closeout. Responsible for ensuring compliance with government policies and procedures. This is a mid/senior level position that will be expected to possess a solid understanding of government subcontracting and procurement, work independently with minimal instruction, be solution-oriented, contribute meaningfully to team and/or organizational goals, demonstrate excellent judgement and business acumen, collaborate with stakeholders and other departments, identify risks and mitigation strategies, and support special projects.
Essential Responsibilities:
- Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence.
- Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, RFPs, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
- Selecting the appropriate Subcontract/Purchase Order type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
- Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and perform discussions and negotiations.
- Develop and maintain subcontract and consultant agreement files. Monitor and track subcontractor deliverables.
- Review and process subcontract purchase requisitions.
- Conduct subcontract file reviews in support of Government audits.
- Conduct subcontracts training for technical and subcontract staff.
- Draft/review/negotiate teaming and non-disclosure agreements.
- Coordinate with accounting and finance departments in administering subcontract and consultant invoicing and payments, job cost management, contract audit/filing, and closeout process.
- Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations, and Amentum policies on subcontracts and procurement.
- Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
- Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
- Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
- Establish successful relationships with program teams and other stakeholders and work in a collaborative manner to achieve program and company goals
- Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
- Develop negotiation strategy and conduct negotiation of terms and conditions with subcontractors.
- Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
- Maintain and process purchase orders, releases, and modifications in Amentum’s business systems.
- Review purchase orders/subcontracts/consultant agreements prepared by other team members and provide feedback
- Close out subcontracts.
- Perform all other position related duties as assigned or requested.
Minimum Knowledge, Skills, and Abilities:
- Bachelor's degree in Business Administration or related field, and five (5) years of experience in subcontracts, procurement, supply chain or related field, or a Master’s degree and three (3) years of experience. For this role, at least three (3) years of prior experience must be directly with subcontract administration.
- Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
- Excellent communication and negotiation skills and working knowledge of Sharepoint, Microsoft Office Suite, and integrated software applications are required.
- Experience with various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)
Preferred Knowledge, Skills, and Abilities:
- Experience with Costpoint or similar ERP system, to include use of the purchasing module
- Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
- Experience with Hyland OnBase, Unanet, IBM Cognos, Deltek Time and Expense, OnPoint, Centresuite systems is desired
- Specialized knowledge such as independent consultant agreements and emergency response procurement.
- Experience working with USAID is highly desired.
- Being bilingual (English and Spanish) is a highly preferred skill for the position
Work Environment, Physical Demands, and Mental Demands:
- Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, and constant mental alertness; must possess planning/organizing skills and be able to work under deadlines.
- May be required to travel domestically and internationally on short notice
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
Labor Law Posters
EEO including Disability/Protected Veterans
-
Subcontract Administrator III
1 month ago
Arlington, Virginia, United States Amentum Full timePurpose and Scope: Responsible for all phases of subcontract administration, cradle to grave, to include acquisition planning, source selection, cost/price analysis, negotiation, post-award administration and closeout. Responsible for ensuring compliance with government policies and procedures. This is a mid/senior level position that will be expected to...
-
Subcontracts Administrator IV
3 weeks ago
Arlington, Virginia, United States Amentum Full timeAmentum is currently seeking a qualified candidate to serve as a Subcontracts Administrator IV. This position will be responsible for all aspects of subcontract administration and will provide an effective contract and procurement management program which ensures compliance with requirements of procurement activities, focusing on administration of...
-
Subcontracts Administrator/Manager
7 days ago
Arlington, Virginia, United States TechFlow, Inc. Full timeJob Summary:TechFlow, Inc. is seeking a detail-oriented and experienced Subcontracts Administrator/Manager to join our team remotely. This role is essential for managing and overseeing subcontracting activities for our Energy and Mobility Solutions Business Unit.Key Responsibilities:Oversee and administer subcontracting processes for TechFlow's Energy and...
-
Subcontracts Administrator/Manager
3 weeks ago
Arlington, United States TechFlow, Inc. Full timeJob DescriptionJob DescriptionTechFlow Inc. seeks to hire a detail-oriented and experienced Subcontracts Administrator/Manager to join our team remotely. This role is essential for managing and overseeing subcontracting activities for our Energy and Mobility Solutions Business Unit. The ideal candidate will have a robust background in federal construction...
-
Subcontracts Administrator/Manager
3 weeks ago
Arlington, United States TechFlow, Inc. Full timeTechFlow Inc. seeks to hire a detail-oriented and experienced Subcontracts Administrator/Manager to join our team remotely. This role is essential for managing and overseeing subcontracting activities for our Energy and Mobility Solutions Business Unit. The ideal candidate will have a robust background in federal construction contracts and subcontracts,...
-
Sr. Subcontract Administrator
3 weeks ago
Arlington, Virginia, United States CAE Full timeAbout This Role Who We Are:CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, civil aviation, and healthcare by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.CAE Defense & Security Mission: CAE's Defense and Security business...
-
Government Contracts Specialist III
7 days ago
Arlington, Virginia, United States Zachary Piper Full timeJob Title: Government Contracts Specialist IIIJob Summary:Zachary Piper Solutions is seeking a highly skilled Government Contracts Specialist III to join our team in Arlington, VA. This role is based in Arlington with a one day per week onsite requirement allowing for the rest of the week to be remote work.Key Responsibilities:Preparing and administering...
-
Contracts Specialist III
6 days ago
Arlington, United States ECS Corporate Services Full timeECS is seeking a Contracts Specialist III to work in our Arlington, VA office. Job Description: Responsibilities will include preparing and administering terms and conditions of Department of Defense Research & Development (FAR Part 35) contracts; Assisting in the negotiation of contracts; Preparing contract modifications; Analyzing procurement policies and...
-
Advanced Procurement Administrator
5 days ago
Arlington, Virginia, United States Amentum Full timePurpose and Scope:This role is accountable for comprehensive subcontract management, overseeing all stages from inception to completion. Responsibilities encompass acquisition strategy, vendor selection, cost and pricing evaluation, negotiation, post-award management, and contract closure. The position demands a robust understanding of government contracting...
-
Principal Procurement Administrator
2 weeks ago
Arlington, Virginia, United States CAE Full timeAbout This PositionCompany Overview:+ CAE is dedicated to being the premier partner in defense and security, civil aviation, and healthcare, aiming to transform our clients' training and critical operations through innovative digital solutions that enhance safety, efficiency, and preparedness.+ Our Defense & Security division is committed to equipping...
-
Federal Contracts Administrator
3 hours ago
Arlington, Virginia, United States Tetra Tech Full timeTetra Tech is at the forefront of facilitating a fair energy transition for everyone. We are committed to advancing clean energy initiatives and policies necessary for achieving global climate and decarbonization objectives. Our efforts contribute to the development of sustainable utilities and modernized power infrastructures, while promoting equality and...
-
Senior Contracts Administrator
2 weeks ago
Arlington, United States Strategic Analysis Full time $100,000 - $150,000Job DescriptionJob DescriptionStrategic Analysis, Inc. is seeking a Senior Contracts Administrator to provide all aspects of cradle-to grave contract administration forall assigned contracts including but not limited to the following:Negotiate contractual agreements for Prime Contracts, Subcontracts, Teaming Agreements, Non-Disclosure Agreements, and...
-
Agreement Administration Officer
2 weeks ago
Arlington, Virginia, United States Tetra Tech Full timeTetra Tech is a leading provider of consulting, engineering, and technical services worldwide. We are currently looking for a Contracts Administrator to join our team and offer essential contractual support to our project teams. This position is crucial for preparing agreements, ensuring adherence to regulations, and facilitating project initiation and...
-
Security Administrator/Program Assistant III
3 weeks ago
Arlington, United States Olgoonik Full timeOlgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our...
-
Lead Contracts Administrator
1 month ago
Arlington, United States Two Six Technologies Full timeAt Two Six Technologies, we build, deploy, and implement innovative products that solve the world’s most complex challenges today. Through unrivaled collaboration and unwavering trust, we push the boundaries of what’s possible to empower our team and support our customers in building a safer global future.Two Six Technologies is seeking a Lead...
-
Lead Administrative Coordinator
2 weeks ago
Arlington, Virginia, United States Honu Inc Full timeJob Title: Executive Administrator IIIJob Location: Arlington, VAPosition OverviewHonu Inc. is seeking a dedicated and highly skilled individual to take on the role of Executive Administrator III. This position is essential for providing comprehensive administrative support within our organization.The Executive Administrator will act as the primary...
-
Federal Contracts Administration Specialist
3 days ago
Arlington, Virginia, United States Tetra Tech Full timeAbout the RoleTetra Tech is seeking a highly skilled Senior Federal Contracts Manager to join our team. As a key member of our contracts administration team, you will be responsible for managing the full life cycle of federal contracts, ensuring compliance with various regulations and policies, and providing contractual advice to project offices and project...
-
Contracts Administrator
3 months ago
Arlington, United States Tetra Tech Full timeManagement Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion;...
-
Federal Contracts Administrator
3 months ago
Arlington, United States Shuvel Digital Full timeLocation: Arlington, VA Function: Contract Administration & Procurement Job Summary Possesses a strong working knowledge of Federal Acquisition Regulations, and commercial contracting principles. Supports the execution of all facets of the contracts life-cycle. Performs contract administration duties for federal contracts. Exercises increased independence...
-
Contract Administration Specialist
2 days ago
Arlington, Virginia, United States Zachary Piper Full timeZachary Piper Solutions is seeking a skilled professional to fill the role of Contracts Specialist II in our Arlington, VA office. This position offers a unique blend of remote and on-site work, allowing for flexibility and work-life balance.Job Responsibilities:As a Contracts Specialist II, you will be responsible for:Preparing and administering terms and...