Federal Contracts Administrator

4 days ago

Arlington, Virginia, United States Tetra Tech Full time

Tetra Tech is at the forefront of facilitating a fair energy transition for everyone. We are committed to advancing clean energy initiatives and policies necessary for achieving global climate and decarbonization objectives. Our efforts contribute to the development of sustainable utilities and modernized power infrastructures, while promoting equality and inclusivity within the global energy landscape. We collaborate with governments, policy makers, investors, power project developers, and international development organizations to enhance energy accessibility, bolster energy security, and stimulate economic growth.

The Federal Contracts Administrator is tasked with overseeing the entire lifecycle of federal contract management. Key responsibilities include:

  • Independently managing extensive and intricate federal contracts.
  • Providing contractual guidance to project teams and managers.
  • Ensuring adherence to various regulations, policies, and contractual obligations.
  • Identifying contractual responsibilities and implementing risk mitigation strategies.
  • Supervising, mentoring, and training Contracts Administrators and Specialists.
Key Responsibilities

As part of your role, you will:

  • Assist technical teams in selecting suitable acquisition methods based on project needs.
  • Draft, amend, and execute purchase orders, subcontracts, and agreements with independent consultants.
  • Engage with clients, subcontractors, and vendors regarding salary requests, travel arrangements, consent to subcontract, and other contractual issues.
  • Prepare procurement documentation, including RFQs/RFPs, evaluation memos, negotiation records, and justifications for sole sourcing.
  • Conduct assessments for commercial items required for the procurement of goods and services.
  • Ensure compliance with government contracting standards throughout projects.
  • Provide support to Project Managers and global field offices by offering insights on contractual obligations.
  • Oversee the initiation and closure of contracts for global projects.
  • Analyze costs and pricing of subcontractor bids and proposals.
  • Negotiate terms for subcontracts and client budgets.
  • Train field office personnel to manage project inventories and guide them on equipment disposition during project closures.
  • Continuously seek opportunities to enhance the efficiency of the Contracts department's processes.
  • Assist the Contracts Director in the annual review and updates of manuals, training materials, and templates to align with changes in internal policies and client regulations.
  • Conduct annual audits of procurement and contract files in both home and field offices, providing solutions to identified weaknesses.
  • Support the Senior Contracts Manager in performing quarterly internal reviews of subcontract files.
  • Deliver training on procurement and contracts to Project Managers, business development teams, and field office staff.
  • Offer contractual advice to junior members of the Contracts team and oversee the work of Contracts Administrators and Specialists.
  • Manage government small business reporting and ensure that small business goals are met for global projects.
  • Supervise junior team members and support audit processes.
  • Be prepared for occasional international travel to developing regions as needed.
Minimum Qualifications
  • Bachelor's degree, preferably in International Development.
  • A minimum of 7 years of relevant experience.
  • Experience with federal government contracting, ideally with USAID and other donor agencies.
  • Background in financial and project management.
  • Comprehensive understanding of the Federal Acquisition Regulations and USAID Acquisition Regulations.
  • Strong attention to detail and excellent communication skills.
  • Proven ability to manage multiple tasks in a fast-paced, deadline-driven environment.
  • Exceptional negotiation and budgeting capabilities.
  • Advanced proficiency in Microsoft Excel and familiarity with Word.
Preferred Qualifications
  • Fluency in a foreign language.
About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar enterprise with localized, client-focused delivery across more than 470 locations worldwide. Our reputation is built on the technical expertise and commitment of our workforce—27,000 associates dedicated to providing intelligent, scalable solutions for complex projects. We take pride in housing leading experts in water, environment, infrastructure, resource management, energy, and international development.

Tetra Tech is an Equal Opportunity Employer. We value diversity, inclusion, and equity as core principles. Throughout our history, we have prioritized the equitable inclusion of all individuals. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information, or any other characteristics protected by law.

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