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Payroll Manager

1 month ago

Portsmouth, United States Colwen Hotels Full time

We are searching for an experienced Payroll Manager to join our team

Reporting to the Chief Financial Officer, this position will be responsible for managing the payroll function, as well as ensuring accurate and timely processing of payroll for multiple hotel locations in multiple states. In this role, you will work closely with our Corporate Finance Team, the Hotel Managers, and Human Resources. The position will provide guidance, support, training, and compliance with state and federal wage and hour rules and regulations.

The position will also have advanced UKG systems knowledge and be able to troubleshoot complex payroll issues and have experience working with and filing returns with state and federal agencies. To be successful in this role, the chosen candidate will have previous experience managing multi-state complex payrolls, preferably in hospitality or a related industry using UKG. This is an excellent opportunity to join a growing organization.

Colwen Hotels is a hospitality group built on hard work, character, and authenticity. We cultivate ideas and empower individuals to bring forward-thinking concepts to life to enrich guest experiences. Staying ahead of the curve is what has made us who we are today, and we strive to keep our ideas fresh. We currently have 40 hotels in our portfolio operating across 10 states. With our continued growth and project pipeline, we are able to provide our associates with exciting career advancement growth and opportunities.


General Responsibilities:

  • Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
  • Process multi-state weekly and bi-weekly payroll for all hotels
  • Compliance with applicable federal, state, and local payroll and wage and hour regulations
  • Partner with hotels, providing support for payroll issues that arise; timely problem resolution
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
  • Prepare and maintain accurate records and reporting of payroll transactions to ensure compliance with federal, state and local payroll, wage and hour laws, statutory reporting and filing requirements.
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
  • Identify opportunities for process improvements, to increase efficiency and accuracy
  • Support other regulatory activities as needed, including local, state, IRS, and workers compensation audits
  • Maintain payroll vendor relationships; work with payroll vendors to troubleshoot issues and resolve challenges.
  • Lead payroll implementation for acquisitions and new properties
  • Collaborate with HR Finance and Accounting on key projects and requests
  • Identify and recommend updates to payroll processing software, systems, and procedures
  • Provide system-wide training to users
  • Maintains a professional demeanor and standards consistent with company policies and procedures
  • Oversee the payroll department
  • Be able to assess and implement system and other internal controls
  • Perform other related duties as assigned


Requirements:

  • 3 years of related experience (Hotel industry preferred)
  • Certified Payroll Administrator certification
  • Previous Experience with UKG payroll/HRIS systems highly desired
  • Excellent knowledge of multi-entity and multi-state payroll, labor and tax regulations
  • Payroll management with 1,500 employees
  • Ability to communicate across all levels of the organization
  • Strong analytical and problem-solving skills
  • Excellent organizational skills and attention to detail
  • Proficient with payroll software, Microsoft Office Suite, and common computer software programs, with this ability to learn new software systems


We’ve got you covered - Benefits & Perks:

  • Medical Insurance with Company-Funded HRA
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Accounts
  • Wide-Array of Supplemental Insurance Offerings
  • Paid Time Off Programs
  • Employee Assistance Program
  • 401K Plan – Traditional & Roth Options with Employer Match
  • Hotel Discount Travel Program for Associates & Family
  • Exclusive Associate Discounts – Travel, Entertainment, & Retail
  • Training and Development Programs
  • Career Advancement Opportunities


EOE M/F/D/V

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