Executive/Personal Administrative Assistant
6 days ago
As Executive Assistant to the President/Owner of Razny Jewelers, you will be primarily responsible for maximizing the President’s time while promoting a positive company image. Through your duties as a liaison, you will maintain relationships between the president, his executives and his employees. This position requires a professional who has strong judgement, is well-organized, efficient, adaptable and has a strong work ethic.
Job Responsibilities
- Coordinate and prioritize daily appointments and business obligations by managing several complex calendars and keeping in constant communication with the President.
- Professionally represent the company president when greeting his clients in stores, organizing company events/meetings, reviewing correspondence and responding to inquiries made to the president.
- Produce and distribute the company communication from the President/Owner
- Develop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
- Complete special projects as assigned by president.
- May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
- Maintain effective daily operations and make suggestions for process improvements when necessary.
- Arrange complex travel accommodations and schedules; compile information and prepare documents accordingly.
- Compose and format confidential and time-sensitive documents, reports and presentation materials and act as a curator of any documents and records.
- Screen and respond to incoming calls and correspondence, acting as a "Gatekeeper" and act as a direct liaison with vendors/customers/partners/employees when necessary.
Requirements
- Bachelor’s Degree
- 3-5 years of experience as an executive assistant
- Excellent verbal and written communication skills
- Detail- and deadline-oriented multitasker
- Ability to make strong decisions under pressure.
- Understands the need for flexibility in a schedule that is ever-changing.
- Strong organizational skills
- Customer service experience necessary
- Flexible with schedule and available on weekends
- Open to travel to several store locations in the Chicagoland area when necessary
- Open to working for a fast-growing family-run business.
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