Executive/Personal Administrative Assistant

6 days ago


Addison, United States Razny Jewelers Full time

As Executive Assistant to the President/Owner of Razny Jewelers, you will be primarily responsible for maximizing the President’s time while promoting a positive company image. Through your duties as a liaison, you will maintain relationships between the president, his executives and his employees. This position requires a professional who has strong judgement, is well-organized, efficient, adaptable and has a strong work ethic.


Job Responsibilities

  • Coordinate and prioritize daily appointments and business obligations by managing several complex calendars and keeping in constant communication with the President.
  • Professionally represent the company president when greeting his clients in stores, organizing company events/meetings, reviewing correspondence and responding to inquiries made to the president.
  • Produce and distribute the company communication from the President/Owner
  • Develop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
  • Complete special projects as assigned by president.
  • May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
  • Maintain effective daily operations and make suggestions for process improvements when necessary.
  • Arrange complex travel accommodations and schedules; compile information and prepare documents accordingly.
  • Compose and format confidential and time-sensitive documents, reports and presentation materials and act as a curator of any documents and records.
  • Screen and respond to incoming calls and correspondence, acting as a "Gatekeeper" and act as a direct liaison with vendors/customers/partners/employees when necessary.


Requirements

  • Bachelor’s Degree
  • 3-5 years of experience as an executive assistant
  • Excellent verbal and written communication skills
  • Detail- and deadline-oriented multitasker
  • Ability to make strong decisions under pressure.
  • Understands the need for flexibility in a schedule that is ever-changing.
  • Strong organizational skills
  • Customer service experience necessary
  • Flexible with schedule and available on weekends
  • Open to travel to several store locations in the Chicagoland area when necessary
  • Open to working for a fast-growing family-run business.


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