Administrative Assistant
2 weeks ago
Secretarial/Clerical/School Secretary
Date Posted:
12/6/2024
Location:
Lake Park Elementary School
District:
Addison Elementary School District 4QUALIFICATIONS:
- High School diploma
- Excellent verbal and written communication skills
- Bilingual skills helpful
- Advanced typing, bookkeeping, filing, and computer skills
- Strong organizational skills and ability to work with details and maintain accurate and thorough records
- Strong project management skills, including personal initiative and ability to coordinate with others
PERFORMANCE RESPONSIBILITIES:
- Displays professionalism, including integrity and confidentiality.
- Demonstrates flexibility in schedule and activities throughout the day.
- Demonstrates cooperation, collaboration, openness for growth and willingness to contribute in a team approach.
- Answers office telephones and respond appropriately to request for information or direct the caller to the person(s) with proper information.
- Greets all visitors courteously, determine their needs, check appointments, maintain visitor logs, and direct or escort them to proper person.
- Types, copies, collates reports, memos, and correspondence for the Principal.
- Processes visitors through Raptor system.
- Receives, sorts, and distributes faxes and all incoming/outgoing mail (interoffice and USPS)
- Serves as the first point of communication for new student enrollment, registration, and transfer of records.
- Processes new and returning student registrations and proof of residency.
- Assists Principal in maintenance and confidentiality of all students temporary and permanent records.
- Assists Principal in coordinating daily substitutes.
- Prepares and submits all purchase orders and work orders, as assigned.
- Orders and maintains all building supplies.
- Collects and deposits all monies for school related activities, fees, etc. following the district's procedures.
- Assists with field trip coordination, including collect and deposit field trip money.
- Schedules building and room requests.
- Attends and participates in assigned meetings and trainings, as directed.
- Answers questions and resolves situations involving students, parents, public, and staff through the knowledge of District policies, rules, and regulations.
- Operates a variety of office equipment including a copier, fax machine, two-way radio, computer, camera system, etc.
- Works collaboratively with the district Family Liaisons.
- Assists in the health office, as needed.
- Assumes other duties and responsibilities as assigned by the Principal.
TERMS OF EMPLOYMENT:
Eleven-month year (224 days; 7.5 hours/day) with salary to be established by the Board of Education (Salary: $33,000)
Health Insurance and Dental Insurance
Sick and Personal Days
EVALUATION:
The Principal will serve as the evaluator with performance reviewed annually in accordance with the provisions of the Board Policy on Evaluation of Classified Personnel.Learn More
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