Administrative Assistant

2 weeks ago


Addison, United States Addison Elementary School District 4 Full time
Position Type:
Secretarial/Clerical/School Secretary

Date Posted:
12/6/2024

Location:
Lake Park Elementary SchoolQUALIFICATIONS:
  • High School diploma
  • Excellent verbal and written communication skills
  • Bilingual skills helpful
  • Advanced typing, bookkeeping, filing, and computer skills
  • Strong organizational skills and ability to work with details and maintain accurate and thorough records
  • Strong project management skills, including personal initiative and ability to coordinate with others

PERFORMANCE RESPONSIBILITIES:
  • Displays professionalism, including integrity and confidentiality.
  • Demonstrates flexibility in schedule and activities throughout the day.
  • Demonstrates cooperation, collaboration, openness for growth and willingness to contribute in a team approach.
  • Answers office telephones and respond appropriately to request for information or direct the caller to the person(s) with proper information.
  • Greets all visitors courteously, determine their needs, check appointments, maintain visitor logs, and direct or escort them to proper person.
  • Types, copies, collates reports, memos, and correspondence for the Principal.
  • Processes visitors through Raptor system.
  • Receives, sorts, and distributes faxes and all incoming/outgoing mail (interoffice and USPS)
  • Serves as the first point of communication for new student enrollment, registration, and transfer of records.
  • Processes new and returning student registrations and proof of residency.
  • Assists Principal in maintenance and confidentiality of all students temporary and permanent records.
  • Assists Principal in coordinating daily substitutes.
  • Prepares and submits all purchase orders and work orders, as assigned.
  • Orders and maintains all building supplies.
  • Collects and deposits all monies for school related activities, fees, etc. following the district's procedures.
  • Assists with field trip coordination, including collect and deposit field trip money.
  • Schedules building and room requests.
  • Attends and participates in assigned meetings and trainings, as directed.
  • Answers questions and resolves situations involving students, parents, public, and staff through the knowledge of District policies, rules, and regulations.
  • Operates a variety of office equipment including a copier, fax machine, two-way radio, computer, camera system, etc.
  • Works collaboratively with the district Family Liaisons.
  • Assists in the health office, as needed.
  • Assumes other duties and responsibilities as assigned by the Principal.

TERMS OF EMPLOYMENT:
Eleven-month year (224 days; 7.5 hours/day) with salary to be established by the Board of Education (Salary: $33,000)
Health Insurance and Dental Insurance
Sick and Personal Days

EVALUATION:
The Principal will serve as the evaluator with performance reviewed annually in accordance with the provisions of the Board Policy on Evaluation of Classified Personnel.Learn More

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