Administrative Assistant

1 month ago

Saint Paul, United States Jobot Full time
Administrative Assistant / $$$$$ / Direct Hire / GREAT Company

This Jobot Job is hosted by: Joey Ciufo
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $20 - $30 per hour

A bit about us:

The company specializes in the fabrication and installation of high-quality flooring. With a rich history dating back several decades, they are renowned for their craftsmanship and innovation in the construction industry. Their expertise lies in creating custom-designed flooring, countertops, and architectural elements for various projects. Committed to quality, sustainability, and client satisfaction, they have earned a reputation as leaders in the field of architectural surfaces. Their work can be found in prestigious buildings and landmarks

Why join us?
  • Competitive compensation
  • Professional development opportunities
  • 401K and Health Insurances (medical dental vision etc.)
  • Work-life balance
  • Opportunity for growth and partnership
  • Collaborative work environment
  • Mentorship programs


Job Details

Job Details:
We are seeking a reliable, organized, and detail-oriented individual to join our team as a Permanent Administrative Assistant in the Flooring industry. This role is integral to the smooth operation of our organization and requires an individual who is comfortable working in a fast-paced, dynamic environment. The ideal candidate will have a minimum of 2 years of experience in a similar role, with a strong focus on administrative tasks, meeting coordination, and appointment scheduling.

Responsibilities:
As an Administrative Assistant, you will be responsible for a wide range of tasks that ensure the efficient and seamless operation of our organization. Your duties will include:

1. Coordinating and scheduling meetings, including organizing agendas, sending out meeting invitations, and taking minutes.
2. Managing appointment schedules for senior staff, ensuring that all appointments are accurately recorded and reminders are set.
3. Handling administrative tasks such as filing, typing, copying, binding, scanning, etc.
4. Assisting in the preparation of regularly scheduled reports.
5. Developing and maintaining a filing system for easy document retrieval.
6. Liaising with internal departments and communicating with the public directly or through customer representatives.
7. Providing general support to visitors and ensuring the reception area is well maintained.
8. Implementing and monitoring procedures for record keeping and ensuring the security of confidential data.
9. Keeping stock of office supplies and placing orders when necessary.

Qualifications:
The successful applicant will have the following qualifications:

1. Minimum of 2 years of experience as an Administrative Assistant or in a similar role.
2. High school diploma; additional qualifications as an Administrative assistant or Secretary will be a plus.
3. Proven experience in scheduling meetings and managing appointments.
4. Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.
5. Strong attention to detail and problem-solving skills.
6. Excellent written and verbal communication skills.
7. Proficient in MS Office (MS Excel and MS PowerPoint, in particular).
8. Knowledge of office management systems and procedures.
9. Ability to maintain a high level of accuracy in preparing and entering information.
10. Demonstrated ability to work independently and as part of a team.

We offer a competitive salary and benefits package, and a supportive work environment where your skills will be valued and your career growth fostered. If you are a detail-oriented professional with a knack for organization and a passion for excellence, we would love to hear from you

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

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