Part-Time Administrative Assistant

2 months ago

Saint Paul, United States Brightmont Academy Full time
Job DescriptionJob Description

Part-Time Administrative Assistant

About Brightmont

The Brightmont Academy is a group of accredited private schools offering one-to-one instruction for elementary, middle, and high school aged students. We also offer tutoring and skill-building to students. Founded in 1999, we have helped thousands of students experience success, and have 18 campuses in the states of Arizona, Colorado, Florida, Georgia, Illinois, Michigan, Minnesota, and Washington.

Our customized one-teacher-to-one-student approach provides an opportunity to meet each student’s learning style within an accredited curricula program making a real difference one student, one class at a time. Our instructors are trained to teach with a gradual release approach that allows them to meet students where they are and gently lead students to their fullest potential.

Students attend Brightmont Academy campuses for multiple reasons including; anxiety, learning challenges, attention deficits, emotional or health concerns, or other individual special needs. Our students look to our instructors for better learning strategies needed for school and career success.


About The Position

We are looking for a master multi-tasker with exceptional communication skills and an upbeat attitude. Our Administrative Assistants are the first to welcome all visitors by providing polite and professional assistance via phone, mail, and e-mail. As a support to the Campus Director, they handle all daily office tasks, assist in schedule maintenance and attendance, and provide a helpful and positive presence on the campus.

Our successful Administrative Assistants are professional, polite, and attentive while also being efficient and accurate. They are always prepared and responsive to meet each daily challenge. A seasoned experience level with computers (particularly Google applications), general office tasks, and excellent verbal and written communication are a must. Most importantly, our Administrative Assistants have a genuine desire to meet the needs of others.

Essential Responsibilities:

  • Receive incoming calls from prospective and current families helping accordingly, and communicate messages to Campus Director for prompt follow-up

  • Answer questions politely and professionally, by phone and in person, in a positive, friendly, and solution-oriented manner

  • Manage prospective families information and contract renewals

  • Support new students and new teachers on their first days on campus

  • Assist with student lunch supervision and monitor student activity in the lounge, homework, and other group areas throughout the day

  • Provide real-time scheduling support updating changes, notifying teachers, arranging for substitute teachers, and notifying parents student tardiness

  • Handle office tasks, such as attendance, generating progress reports, enrolling student courses, preparing enrollment folders, and reordering supplies

  • Support teachers with students course preparation and final records keeping

  • Coordinate special events and campus activities like the Graduation Ceremony

  • Build a campus culture by displaying student work, organizing campus activities, keeping common areas neat and clean, etc.

  • Be the point-of-contact for Maintenance, IT, and Registrar and other departments

  • Other duties may apply

Administrative Assistant Requirements:

  • Equivalent experience or Bachelor’s degree preferred

  • Regular and predictable attendance

  • Ability to work flexible schedule mornings through afternoons, Monday through Friday

  • Prior administrative experience

  • Excellent computer skills, particularly in Google and Excel

  • Excellent communication skills both on the phone and in-person

  • Desire to be proactive and create a positive experience for others

  • Poise Under Pressure

Must possess a personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and promote the philosophy, mission, and pillars of Brightmont Academy.

Physical presence on the campus and/or corporate office is required as it is part of the essential function of the job. The particular job duties of this position may change based upon the needs of Brightmont Academy. Additional administrative duties may be assigned at the discretion of the supervisor. Brightmont Academy reserves the right to amend and change the responsibilities to meet its operational needs.

Brightmont Academy is an equal opportunity employer. Our intent is to recruit, hire, and train all persons in all job groups in accordance with the law, without regard to race, color, religion, sex, age, marital status, disability, national origin, sexual preference, or any other protected status.

Keywords: Administrative Assistant / Administrative Support / Admin / Executive Assistant / Office Administration / Office Assistant / Office Coordination / Office Coordinator / Office Management / Office Manager / Receptionist / Front Desk / Customer Service

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