Administrative Assistant

6 days ago

Denver, United States Lakeshore Talent Full time

Lakeshore Talent is partnering with a client who has a need for an Administrative Assistant, for an Oil and Gas company based out of Denver, Colorado. This is a hybrid position and pays $29 - $43 per hour (depending on experience). This is a 6 month contract to start with the goal to go permanent for the right fit.


Background check and drug screen is required upon hire.


This would be supporting a C-level executive and their direct reports in calendar management, booking travel and completing expenses and other duties listed below.


Job Description:

The Administrative Assistant is responsible for efficiently carrying out administrative duties, providing support, and facilitating effective operations within the organization. This role requires a broad knowledge of operational procedures and tools and operates under limited supervision in routine situations. The Administrative Assistant also guides and trains junior employees, addressing problems that are generally non-routine and require some analysis to understand. Additionally, this position demonstrates integrity, accountability, and transparency while upholding our company standards, values, and culture.


Job Duties:

  • Heavy calendar management, booking domestic and international travel and completing expenses using Concur.
  • Schedule and organize activities such as meetings, travel, transportation, and web conferences, including necessary communications and logistics. Set up and tear down meeting rooms and organize catering as required.
  • Manage and maintain files, records, agreements, contracts, and correspondence in both hard and digital formats.
  • Process invoices and prepare expense reports.
  • Assist with maintaining the Corporate Calendar and coordinate recurring meetings led by Leadership Team members, taking meeting minutes that are technical and/or confidential in nature and transcribing them into final form to ensure accurate documentation.
  • Handle confidential information with the utmost discretion and professionalism.
  • Review and help prepare various documents, reports, and presentations as requested, ensuring accuracy, consistency, and adherence to company guidelines.
  • Conduct regular audits of documents, files, and databases to ensure compliance with internal policies.
  • Perform other duties as required.


Qualifications:

  • Minimum of 5 years of administrative assistant experience supporting C-level executives in calendar management, booking domestic and international travel and completing expenses.
  • High school diploma or GED required.
  • Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
  • Experience in assisting with project coordination and management, including tracking deadlines and deliverables.
  • Proficient in Microsoft Office and job-related applications; uses insights from digital tools to improve performance.
  • Experience using Concur is a plus.
  • Ability to thrive in a dynamic, fast-paced environment.
  • Ability to work independently and as part of a team.
  • Demonstrated interpersonal, collaboration, and communication skills.
  • Advanced attention to detail, organization, and prioritization skills.
  • Demonstrated cognitive and problem-solving skills.
  • Growth mindset with a demonstrated ability to innovate, embrace change, and demonstrate grit.
  • Oil and Gas experience preferred.

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