Administrative Assistant
3 days ago
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant/Public Finance Associate to join our team at Prestige Staffing, Inc. The successful candidate will provide comprehensive administrative support to our Public Finance team, ensuring seamless day-to-day operations and exceptional client service.
Key Responsibilities:
- Provide administrative support to the Public Finance team, including scheduling meetings, coordinating travel arrangements, and preparing expense reports.
- Assist with database/file backfill, organize emails and schedules, and coordinate sponsorships, conferences, and events.
- Monitor inventory and order office supplies, presentation supplies, and special orders.
- Plan, order, and coordinate holiday cards/client gifts, update and maintain deal lists and statements of qualifications, and assist with RFPs and proposals.
- Develop and track annual marketing schedules, work with the team to develop and send marketing emails through JangoMail, and plan and coordinate client events.
Requirements:
- 3+ years of administrative experience in a financial services firm.
- Public finance background is highly desirable.
- Ability to work with computers and various software programs, including Microsoft Excel, PowerPoint, and Word.
- Strong attention to detail, efficient and accurate typing, proofreading, researching, filing, and other general administrative skills.
- Ability to multi-task, prioritize, and have strong organizational skills.
- Ability to learn and maintain knowledge of and comply with FINRA, SEC, and MSRB regulations regarding public finance business.
- Ability to work with minimal supervision, either independently or as a team member, under strict time constraints and handle high-pressure situations.
What We Offer:
- Lucrative bonuses (15K+)
- 100% in-office position
- Local candidates only
Why Join Our Team:
We are a dynamic and growing company that values job stability and offers a supportive work environment. If you are a motivated and detail-oriented individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.
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