Office Manager
4 weeks ago
Seeking candidate for Office Manager for company in Scottsdale. This position will be handling events, Calendars for the CEO, Inventory. Looking for the right fit. Pleasing personality - you’ll be interacting with clients, customers, and various business partners. So, having a pleasing personality is a MUST. That means you’re outgoing and positive when you’re on the phone with people
This person will need to have Events Experience. Have out going personality and be able to speak to Executives. This client puts on shows and has VIP's coming in and out of the office. The Office manager will be handling this on a day to day basis. Professionalism is of the up most importance. Fit is everything to this client.
EMAIL AND ADMINISTRATIVE TASKS: If you have an inbox overflowed with hundreds of unread
emails then this position isn’t for you. You’re the first point of contact for the executive team, and
you handle vendors and some customer service. A well-organized “inbox zero” with scheduled
follow-ups and task reminders is your default state.
CALENDAR MANAGEMENT: You’re in charge of managing all speaking engagements and
appointments for our CEO, negotiating times, handling last minute changes and cancellations, and preparing all meeting info purpose of the meeting. This includes the agenda, time zone, directions, meeting participant
details, and any key background info.
SYSTEMS: Creating systems, checklists, workflows and templates: You’ll be figuring out how to
do things effectively and then documenting those procedures. You will ensure that files get
named according to our standard naming convention and filed in the proper location in our online
storage.
PERSONAL ITEMS: You’ll assist CEO and other executives with personal items. The
foundation of our business is personal connections and relationships, so naturally the executive
team’s personal life is an extension of the business. You’ll help book all travel and vacation plans,
schedule handymen and deliveries, coordinate parent-teacher conference, etc. Your job is to
integrate the personal and business calendars for CEO, and handle all the small details so
CEO and the team can focus on making a positive change in people’s lives.
AFFILIATE RELATIONSHIPS: Assist in building relationships with potential and current partners.
As one of the preeminent experts on influence and communication, CEO meets and
connects with a dizzying number of well-connected and influential business leaders, industry
titans, politicians, and celebrities. After he connects at an event or speaking engagement, it’s
your job to help him work through the list of “people to contact” to reinforce the connection,
nurture the relationship, and develop affiliate relationships where applicable.
You’ll be a part of the business and personal life of CEO and the executive team.We’ll rely
on you to stay on top of the details and keep things moving as we work to build the business.
You’ll quickly become an incredibly important person in the organization (and our lives). Naturally,
trust is incredibly important.
Finally, even with all of the detail I’ve shared about, I’m really looking for someone who thinks
methodically and strategically, and who can identify ways for the company and team to become
more effective and productive.
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Office Manager
1 month ago
Scottsdale, United States High Ground Defense Full time**About us** High Ground Defense is a small business in Scottsdale, AZ. We are professional, agile and innovative. Our work environment includes: - Modern office setting - Food provided - Modern office setting Job Overview: We are seeking an experienced and organized Office Manager to join our team. As the Office Manager, you will be responsible for...
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Office Manager
11 hours ago
Scottsdale, United States Insight Global Full timeOur client is a prominent player in the commercial construction industry, specializing in delivering high-quality projects in the Scottsdale, AZ area. With a commitment to excellence, innovation, and client satisfaction, we are seeking an experienced Office Manager to join our client's team and play a vital role in managing administrative functions,...
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Office Manager
1 day ago
Scottsdale, United States Insight Global Full timeOur client is a prominent player in the commercial construction industry, specializing in delivering high-quality projects in the Scottsdale, AZ area. With a commitment to excellence, innovation, and client satisfaction, we are seeking an experienced Office Manager to join our client's team and play a vital role in managing administrative functions,...
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Office Manager
2 weeks ago
Scottsdale, United States House of Cars Arizona Full timeHouse of Cars Arizona, a leading pre-owned vehicle dealership in Scottsdale, Arizona, is seeking an experienced Office Manager to join our team. As an Office Manager, you will play a vital role in ensuring the smooth operation of our administrative functions and maintaining a high level of customer service. With a focus on providing exceptional service and...
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Office Manager
2 weeks ago
Scottsdale, United States House of Cars Arizona Full timeJob DescriptionJob DescriptionHouse of Cars Arizona, a leading pre-owned vehicle dealership in Scottsdale, Arizona, is seeking an experienced Office Manager to join our team. As an Office Manager, you will play a vital role in ensuring the smooth operation of our administrative functions and maintaining a high level of customer service. With a focus on...
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Scottsdale, United States Greentree Hospitality Group Inc Full timeJob DescriptionJob DescriptionResponsibilitiesManage flow of workplace and optimize day-to-day activitiesSupport company-wide operations, including maintaining equipment, materials, suppliesAssist in procurement, CapEx, maintenance, utility management, and other work ordersStandardize procedures and processes in the office, whilst helping to improve the...
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3 weeks ago
Scottsdale, Arizona, United States House of Cars Arizona Full timeHouse of Cars Arizona, a leading pre-owned vehicle dealership in Scottsdale, Arizona, is seeking an experienced Office Manager to join our team. As an Office Manager, you will play a vital role in ensuring the smooth operation of our administrative functions and maintaining a high level of customer service. With a focus on providing exceptional service and...
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Office Manager
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Scottsdale, United States Salt River Pima-Maricopa Indian Community Full time**Definition**: Oversee and maintains office services, operations and procedures for the Community Relations Department. Supervises and establishes work priorities for assigned staff. Provides direct high level administrative support to the Director and other staff at Director’s request. **This job class is treated as FLSA Non-Exempt.** **Essential...
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Dental Practice Office Manager
1 day ago
Scottsdale, United States Arizona Biltmore Dentistry Full timeJob DescriptionJob DescriptionPosition Overview:We’re looking for an Office Manager to lead our growing team!Toothology Dental in Scottsdale, AZ, is seeking a skilled, compassionate and effective leader to join our team. We are committed to providing comprehensive and patient-centered dental care while embracing a holistic approach to oral health. If you...
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Hotel Front Office Manager
2 days ago
Scottsdale, United States Home2 SuitesTru Scottsdale Salt River Full timeJob DescriptionJob DescriptionAre you ready to take on an exciting new role as a Hotel Front Office Manager? Look no further than Home2 Suites - Tru Scottsdale Salt River, situated in the vibrant heart of Scottsdale, AZ. We're offering a full-time position with a competitive pay range of $19 - $21/hr.Our company culture is all about nurturing growth and...
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Business Office Manager Scottsdale Salary
1 month ago
Scottsdale, United States Haven of Scottsdale Full timeThe Business Office Manager works under the direction of the Executive Director and is responsible for the maintenance of financial records and the management of accounts receivables. This Business Office Manager interacts with third-party payers, Medicare, Medicaid along with all pertinent collections processes. The position oversees, safeguards and...
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Office Administrator
23 hours ago
Scottsdale, United States Kennard Associates Full timeJob Title: Office Administrator Location: Scottsdale, AZ Compensation: $45,000 annually Benefits: Health insurance, 401k participation, paid time off. Job Type: Full-Time W2 Office Administrator About Us: Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and innovative work environment....
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Office Administrator
2 days ago
Scottsdale, United States Kennard Associates Full timeJob DescriptionJob DescriptionJob Title: Office AdministratorLocation: Scottsdale, AZCompensation: $45,000 annuallyBenefits: Health insurance, 401k participation, paid time off.Job Type: Full-Time W2 Office AdministratorAbout Us:Join our dynamic team in the commercial plumbing and HVAC industry where we pride ourselves on fostering a collaborative and...
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Scottsdale, United States Fratantoni Interior Designers Full timeOffice Manager/ Social Media Marketing Expert Work for an amazing design-build firm in Scottsdale, AZ! Fratantoni Luxury Estates is seeking an office manager / Social Media marketing Expert. We are looking for someone who is dedicated, driven, professional, and self-motivated to join our team! Essential Duties and Responsibilities: - Report directly to...
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Office Ambassador
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Scottsdale, United States REMAX Fine Properties Full timeJob Summary: We are a leading real estate firm dedicated to providing exceptional service to our clients and real estate professionals. We pride ourselves on our highly professional, productive and welcoming atmosphere, ensuring every client and real estate professional has a positive experience from the moment they walk through our doors. We are looking...
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Office Coordinator I
2 weeks ago
Scottsdale, United States Ursus, Inc. Full timeJOB TITLE: Office Coordinator I LOCATION: Scottsdale, AZ DURATION: 1 year PAY RANGE: $20.00 Job Summary: Office Coordinator is an administrative professional responsible for managing the flow of the office creating processes and systems to enhance company operations. Primary Responsibilities: • Follow office workflow procedures to ensure maximum...
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Office Administrator
24 hours ago
Scottsdale, United States GTN Technical Staffing Full timeJob DescriptionJob DescriptionOffice AdministratorHIGHLIGHTSLocation: Scottsdale, AZPosition Type: Contract to hireHourly / Salary: Based on experienceResidency Status: US Citizen or Green Card Holder ONLYJob Description: Our client has an exciting opportunity for an Office Administrator to join our US headquarters in Scottsdale, AZ. They will...
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Office Assistant
1 month ago
Scottsdale, United States Francis & Sons Full time**Qualifications** - High school or equivalent (preferred) - Customer service: 1 year (preferred) - office Admin: 1 year (preferred) - US work authorization (preferred) **Full Job Description** **Skills** - Positive and professional demeanor - experience as an office assistant, or in another relevant clerical / administrative role - Excellent...
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Office Assistant
4 weeks ago
Scottsdale, United States Francis & Sons Full time**Qualifications** - High school or equivalent (preferred) - Customer service: 1 year (preferred) - office Admin: 1 year (preferred) - US work authorization (preferred) **Full Job Description** **Skills** - Positive and professional demeanor - experience as an office assistant, or in another relevant clerical / administrative role - Excellent...