Administrative Assistant
3 weeks ago
The Administrative Assistant is expected to lead the administrative workings of the office environment as well as assist in sales support, travel planning, shipping, and customer support. The Administrative Assistant must present a positive, professional, and friendly face to our customers, vendors, and employees as well as become a trusted member of the Corporate team
Qualifications: Associate or Bachelor’s degree is preferred but not required. Two or more years of experience in a similar administrative role preferred but not required. Must have strong skills with MS Office Products, be highly computer literate, and have a good phone presence. Must have strong communication and team working skills as well as the ability to take initiative and operate on their own in a fast paced, independent, and flexible way. Attention to detail and proofreading work is a must.
Responsibilities:
Administrative:
Handling incoming calls and greeting visitors
Manage calendars/meetings, and travel arrangements
Manage domestic and international shipping and logistics
Provide administrative support to other office staff, as needed
Conference management
Manage vacation request and per diem tracking
IT/Phones management (POC for Marc Burns)
Managing filing system for accounting, customer records, etc.
Updating paperwork, maintaining documents, and word processing
Coordinating events, as needed
Manage office needs and keep common areas organized
Bank deposits and mail pickup regularly
Track and coordinate company vehicle maintenance
Manage employee expense reports and expense reconciliation
All administrative tasks as needed
Sales Support:
CRM Management
Provide the sales team assistance with getting appointments scheduled
Oher sales support as needed
Perform other support duties, as assigned
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