Administrative Assistant

2 weeks ago


Charlotte, United States Apex Systems Full time

***Must be able to work onsite 3 days (Tuesday - Thursday) per week in Charlotte, NC.***




Client: Telecommunications


Location: Charlotte, NC (Must be able to work onsite 3 days (Tuesday - Thursday) per week in Charlotte, NC.)


Length: 6+ month Assignment


Pay: $18/hour W2 (No Corp-to-Corp)




Company Overview:


Leading player in the telecommunications infrastructure industry, specializing in the design, construction, and maintenance of cutting-edge communication towers and related infrastructure. With a commitment to innovation and excellence, we provide essential connectivity solutions that empower communities and businesses to thrive in the digital age.




Position Overview:


We are seeking a dedicated and detail-oriented Contracts Administration Assistant to join our dynamic team. As a Contracts Administration Assistant, you will play a pivotal role in ensuring the successful execution and management of contracts, from negotiation to completion. This role offers the opportunity to collaborate with various internal departments and external stakeholders, contributing to the smooth operations and growth of our business.




Key Responsibilities:


  • Communicate with landowners and route questions they may have to the proper department.
  • Receive, organize, and prepare mail for routing and/or signatures.
  • Maintain a comprehensive contract database, tracking key milestones, deadlines, and renewals.
  • Data entry and responsible data integrity of Asset Management system for lease contracts.
  • Work closely with internal departments as part of a multidisciplinary team.
  • Maintain management of electronic repository and file room for contracts.
  • Other projects and duties as assigned.




Qualifications:


  • Proven experience (2 years) in customer service and data entry or a related role.
  • Knowledge of Salesforce or similar CRM.
  • Exceptional attention to detail and organizational skills.
  • Proficient in Microsoft Office Suite.
  • Excellent communication and interpersonal abilities.
  • Ability to work collaboratively in a fast-paced, team-oriented environment.
  • Problem-solving skills and the ability to navigate complex situations.
  • Familiarity with telecommunications or infrastructure industry (preferred).
  • Notary Public certification (preferred)



  • Charlotte, United States TRC Talent Solutions Full time

    Administrative AssistantSouth Charlotte Regional office is seeking an Administrative Assistant to join their expanding division. You will be supporting the sales and service team. Great entry level opportunity. Salary up to $55K DOEResponsibilities of the Administrative AssistantInputting new orders Track and monitor the progress of orders and update...


  • Charlotte, United States Wise Up Creative Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Charlotte, NCCompany: WiseUp CreativeJob Description: We are seeking a reliable and highly organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative...


  • Charlotte, United States Insight Global Full time

    Must Haves:Bachelor’s Degree, preferred1-2+ years of experience in a corporate environment working as an Administrative Assistant or other relevant work experience A high degree of energy and careful attention to detail and accuracyTech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and...


  • Charlotte, United States Charlotte Mechanical Full time

    Job DescriptionJob DescriptionDescription: The Administrative Assistant will play a crucial role in supporting our Director of Operations by managing documents, scheduling business meetings, and handling construction correspondence. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced...


  • Charlotte, United States Yokohama Off-Highway Tires America,Inc Full time

    Job DescriptionJob DescriptionOffice location: Charlotte, NCResponsibilities:Support Leaders:Assist leaders with administrative tasks, including travel arrangements, ticketing, hotel bookings, and other related matters.Collaborate with Executive Administrator on supporting the leaders and office.Coordinate Schedules:Collaborate with other offices to...


  • Charlotte, United States Eastdil Secured Full time

    Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction...


  • Charlotte, United States Eastdil Secured Full time

    Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction...


  • Charlotte, United States Collabera Full time

    Job DescriptionJob DescriptionExcellent Job Opportunity for Administrative AssistantIndustry: FinancialPosition: Administrative AssistantLocation: Charlotte, NCDuration: 3-6 MonthsPay Range: $23/hr - $25/hrResponsibilities:Support Financial Advisory team and their clients by providing account information or quotes, entering Financial Advisory approved...


  • Charlotte, United States Precision Walls, Inc. Full time

    This position is primarily responsible for managing all general office duties. The position requires a great deal of discretion as responsibilities include confidentiality of contracts, pays and revenue to the branch. Must be able to multitask, answe Administrative Assistant, Finance, Administrative, Assistant, Construction


  • Charlotte, United States Addison Group Full time

    Job DescriptionJob DescriptionRole: Administrative/Office Assistant Location: Charlotte, NCType: Contract to Hire Overview:We are seeking a highly motivated and organized Administrative/Office Assistant to join our dynamic team. You will play a vital role in supporting our daily operations, providing efficient assistance to staff and management, and ensuring...


  • Charlotte, North Carolina, United States TIAA Full time

    The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels.Key...


  • Charlotte, United States Michael and Son Charlotte Full time

    Job DescriptionJob DescriptionIF YOU CAN'T, WE CAN!Founded in 1976, and based out of Alexandria, VA, Michael and Son Services, Inc. is the premier provider of Electrical, Plumbing, HVAC, and Restoration services in North Carolina and Virginia.Do you have high standards for excellence and a desire to succeed? Are you looking for an employer who values...


  • Charlotte, United States Tech Providers, Inc. Full time

    Job Title: HR AssistantLocation: Charlotte, NC (Onsite)Duration: 6 Months with possible extensionJob DescriptionKey Responsibilities Maintain the Workday database to assist in data tracking of HR activities. Track and follow up on various actions items to ensure schedules and due dates are met. Coordinate calendars to manage priorities and avoid...


  • Charlotte, United States Adams Outdoor Full time

    Job DescriptionJob DescriptionJOB SUMMARY: Assists manager in the execution of administrative functions in the department or market. ESSENTIAL FUNCTIONS OF POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:*  Collects data and prepares reports required by supervisor.  Routes documents according to instructions provided by supervisor for appropriate...


  • Charlotte, United States Carnegie Search Full time

    Flexible position available for a Part Time Administrative Assistant in Charlotte! This is an ideal role for someone looking to make their own hours, balance family / work obligations, or who needs fluctuating availability in their weekly work schedule.It is a 20-30 hour per week position. The days / hours worked can be easily adjusted week by week to suit...


  • Charlotte, United States Carnegie Search Full time

    Flexible position available for a Part Time Administrative Assistant in Charlotte! This is an ideal role for someone looking to make their own hours, balance family / work obligations, or who needs fluctuating availability in their weekly work schedule.It is a 20-30 hour per week position. The days / hours worked can be easily adjusted week by week to suit...


  • Charlotte, United States Quint Full time

    Quint is the industry-leading provider of Official Ticket and Hospitality packages to many of the world's most prominent sports and entertainment events. Our innovative programs enable those properties to expand fan experiences and corporate client entertainment opportunities in a way that reflects the quality and prestige of those brands.Our portfolio...


  • Charlotte, United States Trash Away Full time

    Job Overview: We are looking for a bookkeeper / administrative assistant to help us with paperwork and administrative responsibilities for two different businesses: Trash Away and Stone's Throw Pizza in Charlotte. Responsibilities include organizing and paying bills, data entry, tracking invoices, and customer invoicing. Prior experience is not required,...


  • Charlotte, United States Precision Walls, Inc. Full time

    Precision Walls, Inc. has an exciting opportunity for a Branch Administrative Specialist who specializes in Billings. Position Summary: This position is primarily responsible for managing all general office duties. The position requires a great deal of discretion as responsibilities include confidentiality of contracts, pays and revenue to the branch. Must...


  • Charlotte, United States Hoffman & Hoffman Inc Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant/Office CoordinatorLocation: Charlotte, NCPosition Purpose: The Administrative Assistant will perform administrative duties for the Critical Technologies Team. The primary goal of this position is to ensure that administrative operations run smoothly for both. The Administrative Assistant’s...