Executive Administrative Assistant

4 weeks ago

Green Oaks, United States Rose International Full time

Minimum Experience Required:

1.High School diploma or equivalent, some college preferred.

2.5+ years of previous administrative experience or equivalent is required.

3.Advanced verbal and written communication skills.

4.Advanced experience in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) required and SharePoint, SAP, Concur experience preferred.

5.High level of integrity and professionalism in handling sensitive and confidential information.

6.Ability to work independently and as part of a team.

7.Proactive problem solver with strong attention to detail.

Primary Job Function:

As a Legal/OEC Administrative Assistant, you will provide administrative support to the Legal/OEC organization including DVPs, attorneys, directors, ECOs, and paralegals, as assigned.

Core Job Responsibilities:

1.This position provides comprehensive support to the Divisional Vice President (DVP) of Legal Operations and others within the Legal/OEC organization, as assigned.

2.Responsible for all departmental administrative functions, including managing calendars, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence.

3.Utilizes advanced software skills, including Microsoft Office Suite and other business-specific software such as SharePoint, corporate travel, procurement, document management, and matter management systems, to effectively support their organization.

4.Qualified candidates will demonstrate top-notch written and verbal communication skills.

5.Practices good judgement and maintains confidentiality in handling sensitive business information.

6.Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support.

7.Builds strong working relationships and networks with others to drive efficiency into the organizations they support.

8.Provides basic project management support and assists with meeting/event coordination.

9.Conducts onboarding activities, including workspace set-ups for new employees.

10.Prioritizes workload to ensure departmental support needs are fulfilled.

11.Maintains departmental files, as assigned, in compliance with corporate and government regulations.

12.Intermediate knowledge and understanding of business processes and requirements.

13.Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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