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Senior Administrative Coordinator

2 months ago

Green Oaks, Illinois, United States Rose International Full time

Minimum Experience Required:

1. A High School diploma or equivalent is necessary, with some college education preferred.

2. A minimum of 5 years of prior administrative experience or equivalent is essential.

3. Exceptional verbal and written communication skills are required.

4. Proficiency in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) is mandatory, while experience with SharePoint, SAP, and Concur is advantageous.

5. A high degree of integrity and professionalism is crucial in managing sensitive and confidential information.

6. Capability to work autonomously as well as collaboratively within a team is expected.

7. A proactive approach to problem-solving with meticulous attention to detail is necessary.

Primary Job Function:

As an Administrative Assistant within the Legal/OEC sector, you will extend administrative support to the Legal/OEC team, including DVPs, attorneys, directors, ECOs, and paralegals, as assigned.

Core Job Responsibilities:

1. This role provides comprehensive assistance to the Divisional Vice President (DVP) of Legal Operations and other members of the Legal/OEC team, as required.

2. Responsible for all administrative functions within the department, including calendar management, travel arrangements, expense report processing, document creation and modification, phone answering, and correspondence management.

3. Employ advanced software skills, including Microsoft Office Suite and other business-specific applications such as SharePoint, corporate travel, procurement, document management, and matter management systems, to effectively support the organization.

4. Candidates must exhibit outstanding written and verbal communication abilities.

5. Exercise sound judgment and maintain confidentiality when handling sensitive business information.

6. Regularly interact with high-level executives and collaborate with cross-functional teams on various projects and division-wide support initiatives.

7. Foster strong working relationships and networks to enhance efficiency within the supported organizations.

8. Provide basic project management assistance and support meeting/event coordination.

9. Conduct onboarding activities, including workspace preparations for new hires.

10. Prioritize tasks to ensure that departmental support requirements are met.

11. Maintain departmental files in compliance with corporate and governmental regulations, as assigned.

12. Possess intermediate knowledge and understanding of business processes and requirements.

13. Ensure compliance with applicable Corporate and Divisional Policies and procedures.

  • Only candidates authorized to work in the designated country associated with the position will be considered.
  • All position start dates and durations are estimates and may be adjusted based on business needs and requirements.

Benefits:

For information and details on employment benefits associated with this position, please visit the appropriate resources. Should you have any inquiries or concerns, please reach out to the HR Department through the secure website.

Equal Opportunity Employer:

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status, or any other characteristic protected by law.

If you require assistance in completing this application or during any phase of the application, interview, hiring, or employment process, please contact the HR Department.