Executive Assistant

1 week ago

Thousand Oaks, California, United States Private Company Full time

Position Type: Part-Time On-Site (Approximately 20-30 Hours/Week)

Key Responsibilities:

Financial Management:

  • Support in managing financial records, basic accounting duties, and budget planning. Proficiency in Excel is crucial.
  • Regularly perform reconciliations for personal and commercial real estate accounts, along with monthly credit card statements.

Project Coordination:

  • Oversee projects across various properties, ensuring household initiatives are executed efficiently and residences are well-kept.
  • Work collaboratively with family members, administrative staff, household personnel, and external contractors to ensure project success.
  • Manage maintenance and repairs for family-owned vehicles.

Travel Management:

  • Plan and coordinate extensive travel arrangements, both domestic and international, for the family, including accommodations and transportation logistics.

Event Management:

  • Assist in the organization of events, coordinating with vendors to ensure smooth execution.
  • Manage the procurement and delivery of gifts for various occasions, such as birthdays and holidays.

Administrative Duties:

  • Handle incoming mail and correspondence.
  • Organize and maintain bills, emails, notes, spreadsheets, and all documentation for easy access.
  • Label and file electronic copies of documents and personal items systematically.
  • Assist in maintaining a calendar that includes important dates and personal appointments.

Qualifications:

  • Strong proficiency in Excel is required.
  • Ability to work independently, demonstrating initiative and delivering accurate results with minimal supervision.
  • Bachelor's degree is preferred.
  • Excellent verbal and written communication skills.
  • Strong organizational, planning, and problem-solving abilities.
  • Adept at managing multiple tasks and priorities with attention to detail.
  • Proven experience in handling confidential information with discretion and professionalism.
  • Dependable, trustworthy, and reliable.
  • Must possess reliable transportation for commuting purposes.

  • Executive Assistant

    1 week ago

    Thousand Oaks, California, United States Private Company Full time

    Position Type: Part-Time On-Site (Approximately 20-30 Hours/Week)Key Responsibilities:Financial Management:Assist with financial documentation, basic accounting functions, and budget management. Proficiency in Excel is a must.Regularly reconcile personal and commercial real estate accounts, along with monthly credit card statements.Project...

  • Executive Assistant

    1 week ago

    Thousand Oaks, California, United States Private Company Full time

    Position Type: Part-Time On-Site (Approximately 20-30 Hours/Week)Key ResponsibilitiesFinancial ManagementSupport financial documentation, basic accounting functions, and budgeting processes. Proficiency in Excel is a must.Regularly perform reconciliations for personal and commercial real estate accounts, along with monthly credit card statements.Project...

  • Executive Chef Assistant

    6 days ago

    Thousand Oaks, California, United States Crawford's Social Full time

    Job OverviewCrawford's Social is seeking a highly skilled and motivated Sous Chef to join our culinary team. As a key member of our kitchen staff, you will be responsible for assisting the Executive Chef in the preparation and presentation of our menu items.Key ResponsibilitiesMenu Preparation: Assist in the preparation of all menu items, ensuring...

  • Executive Personal Assistant

    2 weeks ago

    Thousand Oaks, California, United States Private Company Full time

    Position Type: Part-Time On-Site (Approximately 20-30 Hours/Week)Key ResponsibilitiesFinancial ManagementSupport with financial documentation, basic accounting duties, and budget management. Proficiency in Excel is crucial.Regularly perform reconciliations for personal and commercial real estate accounts, along with monthly credit card statements.Project...

  • Executive Personal Assistant

    1 week ago

    Thousand Oaks, California, United States Private Company Full time

    Position Type: Part-Time On-Site (Approximately 20-30 Hours/Week)Key ResponsibilitiesFinancial ManagementSupport financial documentation, basic accounting functions, and budgeting processes. Proficiency in Excel is crucial.Regularly reconcile personal and commercial real estate accounts, alongside monthly credit card statements.Project CoordinationOversee...

  • Executive Personal Assistant

    2 weeks ago

    Thousand Oaks, California, United States Private Company Full time

    Position Type: Part-Time On-Site (Approximately 20-30 Hours/Week)Key ResponsibilitiesFinancial ManagementSupport financial documentation, engage in basic accounting activities, and assist with budgeting. Proficiency in Excel is crucial.Regularly reconcile personal and commercial real estate accounts, alongside monthly credit card statements.Project...

  • Executive Administrative Coordinator

    2 weeks ago

    Thousand Oaks, California, United States Gulfstream Strategic Placements Full time

    Position Title: Executive Administrative CoordinatorLocation: Thousand Oaks, CAOverviewWe are in search of a meticulous and proactive Executive Administrative Coordinator with a robust background in human resources, talent acquisition, and administrative assistance to become a part of our team. The successful candidate will demonstrate a consistent and...

  • Executive Sous Chef

    2 days ago

    Thousand Oaks, California, United States Belmont Village Full time

    About the Role:We are seeking a highly skilled and experienced Executive Sous Chef to join our team at Belmont Village Senior Living. As a key member of our culinary team, you will be responsible for overseeing the preparation and presentation of our residents' meals, ensuring exceptional quality and service.Key Responsibilities:Supervise and coordinate the...

  • Executive Office Manager

    3 days ago

    Thousand Oaks, California, United States O'Gara Coach Company Full time

    Job DescriptionJob Summary:The Executive Office Manager is responsible for providing financial analysis and coordination with department managers to ensure the dealership operates profitably. This role requires strong analytical and communication skills to effectively manage financial data and ensure compliance with laws and regulations.Key...

  • Executive Director, Financial Reporting and Compliance

    5 days ago

    Thousand Oaks, California, United States Amgen Full time

    About the RoleAt Amgen, we are committed to serving patients and advancing the biotechnical and biopharmaceutical science that can turn the tide of serious, life-interrupting illnesses. We are seeking a highly experienced Executive Director to lead our Internal and External Reporting, and Financial Controls groups.Key ResponsibilitiesLead global...

  • Executive Director

    1 day ago

    Thousand Oaks, California, United States Atria Senior Living Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Director to lead our community's day-to-day operations. As a key member of our team, you will be responsible for driving business growth, improving customer satisfaction, and ensuring a safe and healthy work environment.Key ResponsibilitiesLeadership and StrategyDevelop and implement...

  • Executive Chef

    4 days ago

    Thousand Oaks, California, United States Compass Group Careers Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Chef to lead our culinary team and oversee all food service operations. As a key member of our team, you will be responsible for managing and leading a team of associates, ensuring exceptional food quality, and maintaining a safe and sanitary work environment.Key Responsibilities:Develop...

  • Executive Director

    5 days ago

    Thousand Oaks, California, United States Atria Senior Living Full time

    Job SummaryAtria Senior Living is seeking an experienced Executive Director to lead our community's day-to-day operations. As a key member of our team, you will be responsible for driving business growth, ensuring exceptional resident experiences, and fostering a positive work environment.Key ResponsibilitiesStrategic Leadership: Develop and implement sales...

  • MDS Coordinator Assistant

    1 week ago

    Thousand Oaks, California, United States PACS Inc Full time

    Position Overview:The MDS Assistant plays a crucial role in supporting the medical records department by adhering to established protocols and guidelines. This position involves assisting in the organization, planning, and management of medical records to ensure compliance with regulatory standards.Key Responsibilities:Receive and execute work directives...

  • Hotel Sales Assistant

    2 weeks ago

    Thousand Oaks, California, United States Best Western Group Full time

    Hotel Sales CoordinatorJob OverviewThe Best Western Group is seeking motivated individuals for the role of Sales Coordinator within our Hotel Sales Department. We pride ourselves on being community-focused and believe that our success is intertwined with that of our local community. Join our welcoming team at Best Western and help us create memorable...

  • Healthcare Provider Assistant

    2 weeks ago

    Thousand Oaks, California, United States Loyal Source Government Services Full time

    Contribute to the Well-Being of Our VeteransWe provide both full-time and part-time roles with outstanding benefits, opportunities for advancement, and a meaningful way to honor those who have served our country. We welcome applications from both recent graduates and seasoned professionals who are eager to make a significant impact in the lives of our...

  • Speech-Language Pathologist Assistant

    1 week ago

    Thousand Oaks, California, United States Soliant Full time

    Job Title: Speech-Language Pathologist AssistantCompany: SoliantJob Summary:We are seeking a highly motivated and dedicated Speech-Language Pathologist Assistant to join our team at Soliant. As an SLPA, you will work closely with our Speech-Language Pathologists to provide high-quality care to our clients.Responsibilities:Collaborate with Speech-Language...

  • Healthcare Provider Assistant

    2 weeks ago

    Thousand Oaks, California, United States Loyal Source Government Services Full time

    Contribute to the Well-Being of Our VeteransWe provide both full-time and part-time roles with outstanding benefits, opportunities for advancement, and a meaningful way to honor those who have served our country. We welcome applications from both recent graduates and seasoned professionals who are eager to make a significant impact in the lives of our...

  • Dishwasher

    5 months ago

    Thousand Oaks, California, United States Atria Senior Living Full time

    ResponsibilitiesResponsible for maintaining the kitchen and dining areas in a clean and orderly condition. Washes, cleans, sanitizes and stores all dishes, glassware, utensils, pots, pans, and other equipment used to operate the kitchen and dining room areas. Cleans floors, equipment and other areas as assigned. Provide a high level of customer service and...

  • Kitchen Operations Coordinator

    5 days ago

    Thousand Oaks, California, United States Crawford's Social Full time

    Job OverviewCrawford's Social is seeking a highly skilled and motivated Sous Chef to join our culinary team. As a key member of our kitchen staff, you will be responsible for assisting the Executive Chef in the preparation and presentation of our menu items.Key ResponsibilitiesAssist the Executive Chef in the planning and preparation of menu items, including...