Administrative Assistant

2 weeks ago

Green Bay, United States RPM International Inc Full time
Job Description

Position Summary

Carboline is seeking an Administrative assistant at our Delta, BC Warehouse This position has responsibility for the timely performance of administrative functions required by several principals within the department. This position requires the utmost professional standards relative to confidentiality, communication skills, accuracy, ethics and thoroughness.

Minimum Requirements

High School Diploma, minimum 2-year Business degree or equivalent experience. Microsoft Office: Word - advanced level; Excel - intermediate level; Power Point - intermediate level.

Essential Functions
  • Coordinate the preparation of the monthly management reports; weekly forecast report, daily invoice report and ensure their timely receipt; coordinate and help prepare the annual company Operating Plan; prepare and/or type reports, charts, lists, and correspondence for reproduction; draft routine correspondence for the President and/or Vice President's signature.
  • Provide administrative support to the Vice President of Finance including: prepare monthly management reports; prepare sales/financial reports for monthly staff, compose letters; fax and overnight documents as required; maintain electronic folder of master legal documents; coordinate travel arrangements.
  • Perform administrative duties as assigned such as maintain status and disposition of projects and assignments to others; prepare requests and assemble data for special assignments; format and reproduce photocopies of various documents and confidential correspondence
  • Maintain calendar, schedule appointments and meetings for the President; book airline, hotel reservations, and travel requirements for department personnel and visitors. Process all T & E expense reports, prepare trip files, reports and notes for the executive office.
  • Open, sort, prioritize, and distribute incoming mail and faxes, receive and screen telephone calls; answer urgent mail and faxes when required. Coordinate and resolve issues generated from calls to the executive office when management is not available.
  • Set up, maintain, and revise files including general and confidential correspondence, foreign agreements, and International general correspondence. Maintain and log Corporate Agreement files.

Who we Are:

Carboline is a St. Louis-based coatings manufacturer with a global reach. The company, founded in 1947, produces high-quality performance coatings, linings, and fireproofing products in more than 20 manufacturing facilities around the world. Carboline has been ranked a top workplace for seven years in a row, so culture and maintaining a safe and clean work environment is something we take very seriously.

Carboline is part of RPM International Inc., a $6.1 billion, multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services. From homes and workplaces to infrastructure and precious landmarks, RPM's market-leading brands are trusted by consumers and professionals alike to help build a better world.

If you want to be part of a growing global organization with opportunity for growth, we would like to meet you.

What We Offer:

We offer a team atmosphere that fosters cooperation and creativity; a management team committed to employee development and an environment where people are empowered to make decisions. Our career opportunities offer unlimited earnings potential and our comprehensive benefits package is among the best in the industry which includes affordable benefits, a company match 401K plan and a retirement pension plan.

Carboline is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

"In order to be the best, we must hire the best"

EEO M/F/D/V/SO

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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