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Receptionist/Administrative Assistant
2 months ago
At ASSA ABLOY, our global teams collaborate seamlessly to craft products and services that integrate into our users’ lives, simplifying their everyday routines and enhancing convenience. By empowering users to control access, we provide unparalleled peace of mind through enhancing safety and visibility.
As the Receptionist/ Administrative Assistant sitting in our corporate headquarters located in New Haven, CT, you will play a critical role in supporting the day-to-day operations through handling various administrative tasks. This position will report directly to the Senior Vice President of Human Resources, Commercial Segment.
This position will sit fulltime onsite in New Haven, CT.
What you will be doing
Greet and welcome visitors in a professional friendly manner. Answer, screen, and forward all incoming calls. Provide general clerical support, including mailing, scanning, faxing, and copying. Coordinate meeting logistics such as conference room bookings, catering orders, preparing agendas, meeting materials, technology needs and assisting with the creation of presentation materials for a wide range of business meetings and customer visits/tours. Schedule appointments, meetings, and conference calls. Manage travel arrangements including accurate and timely submission of expense reports for senior executives through SAP/Concur. Process invoices accordingly. Prepare and modify documents including correspondence, reports, drafts, memos, and emails. Handle incoming and outgoing mail packages. Provide information to clients and visitors regarding company services and procedures. Perform data entry tasks and update records accurately. Assist other departments as needed with various projects and tasks. Partner in onboarding initiatives: document compilation, background check initiation, electronic record maintenance, while assisting with new hire orientations. Facilitate companywide employee engagement initiatives, which includes meeting room and vendor bookings along with coordinating various cultural events.What we are looking for
Bachelor of Science or Bachelor of Arts Degree. Candidates should possess a minimum of 1 year of experience in an administrative support role. We will consider entry level applicants who have demonstrated relevant internship experience. Must be well versed in using MSFT Office Suite: Word, PowerPoint and Excel. Strong analytical, communication and team management skills. Sounds judgment in selecting methods and/or techniques for obtaining solutions for diverse assignments. Ability to handle multiple projects simultaneously. Aptitude to work with all levels of management and cross-functional teams. Handle sensitive information with confidentiality.What we offer
We’re passionate about providing amazing opportunities and benefits, so that you can enjoy a lifelong career with us.
Continuous professional development opportunities and an environment that fosters internal growth and mobility. Competitive compensation and benefits package which includes multiple healthcare options, tuition reimbursement, and matching 401k. Generous holiday schedule and paid time off to refresh and recharge. Employee pricing on our products and discount programs for travel, entertainment, and moreWe review applications regularly, so don’t hesitate, apply today
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We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.
As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
