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Receptionist and Administrative Support Specialist

2 months ago

West Haven, Connecticut, United States Davis Schuler & Associates, LLC Full time
Job Overview

We are seeking a dedicated and organized individual to join our team as a Receptionist and Administrative Support Specialist. This role is crucial in ensuring smooth operations within our office environment.

Key Responsibilities:
  • Reception Duties:
    • Welcome clients and visitors with a friendly and professional attitude.
    • Manage incoming calls, direct them appropriately, and take messages as needed.
    • Coordinate appointments and oversee the office schedule.
    • Handle mail distribution, maintain office supplies, and perform various clerical tasks.
    • Ensure the reception area is clean and inviting.
  • Financial Record Keeping:
    • Assist in maintaining precise financial documentation, including data entry for invoices, receipts, and expenditures.
    • Support the reconciliation of bank statements and aid in generating financial reports.
    • Process payments, oversee accounts payable and receivable, and assist with payroll functions.
    • Help prepare tax-related documents and reports.
    • Work closely with the accounting team to guarantee accurate and timely financial records.
Qualifications:
  • Education: A high school diploma or equivalent is required; an Associate's degree or relevant coursework in accounting or finance is advantageous.
  • Experience: Prior experience in a receptionist or administrative capacity is preferred; basic bookkeeping knowledge is a significant plus.
  • Skills:
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
    • Familiarity with accounting software (e.g., QuickBooks) is desirable.
    • Strong organizational abilities and attention to detail.
    • Excellent communication and interpersonal skills.
    • Capability to manage multiple responsibilities and prioritize tasks effectively.
What We Offer:
  • A collaborative and supportive work atmosphere.
  • Opportunities for professional growth and development.
  • Flexible working hours to suit your schedule.
  • Competitive compensation based on experience.