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Executive Administrative Assistant

4 months ago

Denver, United States Apex Systems Full time

Job#: 7163

Job Description:

EXECUTIVE ADMINISTRATIVE ASSISTANT
WHO WE ARE
Apex Systems is a leading global technology services firm that incorporates industry insights and experience to deliver solutions that fulfill our clients' digital visions. We provide a continuum of services, including strategy and enablement, innovation and productivity, and technology foundations to drive better results and bring more value to our clients.?Apex transforms our customers with modern enterprise solutions tailored to the industries we serve. Apex has a presence in over 70 markets across North America, Europe, and India. Apex is a part of the Commercial Segment of ASGN Incorporated (NYSE: ASGN). To learn more, visit www.apexsystems.com.
At Apex Systems, we prioritize professional development, work-life balance, and fostering a collaborative culture. We value our teams well-being and recognize the importance of building strong relationships. Thats why we organize regular team-building events and philanthropic days to give back to the community - fostering a sense of purpose and fulfillment among our team.
Join us for career advancement, innovative solutions, and a supportive environment focused on your success.
JOB DESCRIPTION
The Executive Administrative Assistant role provides high-level executive administrative support. The individual will perform a variety of complex tasks, duties, and responsibilities to organize and coordinate executive efforts, special assignments, and projects. This role will be required to exercise very close attention to detail, good decision making, excellent discretion and outstanding organizational skills and abilities.
This position serves as a principal administrative contact for the executive and facilitates communication on behalf of the executive. Duties and responsibilities include:
  • Coordinate and manage fast-paced executive(s) schedules, including scheduling appointments, meetings, and other events. Prioritize, communicate, and adapt continuously.
  • Coordinate executive travel and scheduling domestically and internationally
  • Using advanced skills and knowledge of Microsoft excel, PowerPoint and other digital tools, develop, prepare, and submit a variety of reports as needed including status reports, project tracking reports and expense reports; assist with budgeting and financial forecasts.
  • Develop and maintain clearly organized filing and record retention systems to improve efficiency and streamline operations and facilitate the free-flowing movement of institutional knowledge.
  • Craft and distribute departmental communications on behalf of the executive. Conduct data entry and proofreading as needed.
  • Coordinate and organize departmental events and special projects.
  • Partner with other Executive Assistants
  • Additional duties as assigned
JOB REQUIREMENTS
  • Demonstrated self-motivation and self-management; demonstrated experience conducting work with limited supervision and in often-stressful, time sensitive situations.
  • Continuously demonstrates a sense of urgency.
  • Superior oral & written communication and interpersonal skills
  • Detail orientation & excellent organizational skills and abilities. Excellent time management skills.
  • Strong analytical and problem-solving skills
  • Highly digitally & technologically competent, with advanced level skills in Microsoft O365; including Excel, Word, PowerPoint, MS Project, Outlook.
  • A team player with initiative and self-motivation
  • Must be able to follow written and verbal instructions as well as interpret written policies and exercise excellent judgement and discretion.
  • Must be flexible to accept frequent change in priorities and possess the ability to coordinate tasks under critical time demands
  • Associates Degree preferred
  • 5+ years of Executive Administrative experience
  • Experience in a global organization preferred
  • This role is performed in-office in Denver, CO
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