Administrative Coordinator

6 months ago

New York, United States MJHS Full time

Why work for MJHS?

:

When you work with us you will receive comprehensive and affordable health and financial benefits, in addition to generous paid vacation, personal and holiday time that you won't find at our competitors. Do you receive a paid day off for your birthday now? No? You will here You will also receive the training, tuition assistance and career development you desire to help you achieve your career goals. You take care of our patients, residents and health plan members, and we will take care of the rest

Benefits include:

Student Loan Assistance Tuition Reimbursement FREE Online RN to BSN and MSN degree programs Tuition Reimbursement for all full and part-time staff Generous paid time off Affordable medical, dental and vision coverage for employee and family members Two retirement plans 403(b) AND Employer Paid Pension Flexible spending And MORE

MJHS companies are qualified employers under the Federal Government’s Paid Student Loan Forgiveness Program (PSLF)

Responsibilities:

Manages calendars and independently schedules appointments and meetings. Prepares minutes, agendas, etc. for Administrative meetings and Administrative memorandums upon direction. Assists with editing and formatting policies. Receives approved policies and procedures, distributes to all departments, adds to next department head agenda, and maintains both on computer drive and Administrative library. Receives and screens incoming calls and correspondence and responds independently when possible and appropriate. Represents the office of Administration in a professional manner both orally and in writing. Receives family member complaints presented to the Administrative office and communicates with Administrative staff and appropriate departments. Establishes and maintains documents and records in an appropriate filing system, including electronic files. Manages petty cash distribution, processes invoices for payments and prepares check requests. Manages the intake, tracking and distribution of resident valuables held for safekeeping. Prepare and file legal documents, contracts and other Administrative documents. Distributes mail within the Administrative office. Collaborates with corporate services resources such as Human Resources, Compliance, Legal, Finance, Information Services, Marketing, etc., as appropriate. Provides relief/coverage in the absence of the Executive Assistant. Prepares and maintains all documents and binders required for all regulatory surveys. Assists the administrator during DOH survey to provide all deliverables timely. Maintains copies and records of materials provided during surveys. Maintains time and attendance records for all Administration Leadership and their Direct Reports. Assists with data collection and spreadsheet completion for daily mandatory reporting. Creates and maintains various basic databases and spreadsheet files (department head phone directory, vaccination tracking, budget tracking) as assigned. Maintains inventory of office supplies for Administrative office. Coordinates planning of special events, programs, or conferences by securing appropriate arrangements (e.g. invitations, caterers, location) through the use of established vendors and venues. Arranges travel plans, compiles documents for travel related meetings, and accompanies Administrator when requested

Qualifications:

High School Diploma or equivalent required. Minimum three (3) years experience as an Office Assistant/Secretary required, 1 or more of those years in a health care setting preferred. Excellent computer and keyboarding skills. Proficient in Word and Excel. Power Point skills strongly desired. Organization and office management skills Ability to recognize and secure confidential matters Excellent communication skills Type a minimum of 50 words per minute 

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