Administrative Coordinator

4 weeks ago


New York, New York, United States Engineers Gate Full time
About the Role

Engineers Gate is a leading quantitative investment company that leverages sophisticated statistical models to analyze data and generate superior investment returns. We are seeking a detail-oriented Administrative Assistant to support senior executives and the Investor Relations team.

Key Responsibilities
  • Manage executive calendars, scheduling internal and external meetings, and preparing logistics and materials.
  • Support Investor Relations in coordinating meetings with investors, preparing agendas and materials, and sending invitations and confirmations.
  • Serve as the primary point of contact for administrative inquiries and requests, responding promptly and professionally.
  • Arrange travel logistics for executives, including flights, hotels, and transportation.
  • Manage expense reports and reimbursement processes for executives.
  • Assist with special projects and events, demonstrating flexibility and ability to prioritize and meet deadlines.
Requirements
  • 2-3 years of office experience, preferably in an investment or finance firm.
  • Proficiency in Microsoft Office Suite.
  • Strong organizational and time management skills, with ability to prioritize tasks and manage multiple deadlines.
  • Exceptional communication and interpersonal skills, with ability to interact professionally with investors, colleagues, and external stakeholders.
  • Meticulous attention to detail and discretion, especially when handling investor requests or external inquiries.
  • Ability to work and think independently, take initiative, and proactively anticipate needs.
What We Offer

A competitive salary and benefits package, as well as opportunities for professional growth and development.



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