Administrative Assistant I
4 months ago
Job Category:
Non-Exempt Hiring Range: Pay Basis:Hourly
Subject to Grant Funding?: No Essential Job Functions: 1. Responds to inquiries and resolves routine problems requiring general understanding of work-area policies and procedures to ensure questions are answered and issues resolved in a timely manner.2. Composes edits, proofreads, and types basic documents; creates mail merges and performs mass mailings; photocopies and collates basic material to ensure timely communication and retention of documents.
3. Prepares forms and documents such as check requests, travel reimbursements; verifies data for discrepancies and follows up to ensure accuracy.
4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
5. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
6. Maintains student and program files to ensure retention of documents.
7. Performs other duties as assigned. Marginal Job Functions: Assists division administrators, coordinators, faculty, adjunct faculty, and other office staff in project assignments. Required Knowledge, Skills, & Abilities: 1. Intermediate knowledge of MS Office (Outlook, Word and Excel); data entry skills; Internet research skills.
2. Knowledge of office practices and procedures (, filing, answering telephones, and supply/equipment ordering).
3. Ability to enter and verify information with accuracy.
4. Ability to understand and follow oral and written instructions.
5. Ability to maintain confidential information.
6. Organization and time management skills.
7. Proactive, punctual and reliable.
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
1. Ability to communicate effectively with others.
2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards. Job Requirements: Required Certifications/Licensures: Required Education: High School Diploma or Equivalent Major (if required): Required Experience: High School Diploma and two (2) years of clerical/administrative experience in an office environment;
--OR--
Associate's Degree and one (1) year of clerical/administrative experience in an office environment. Preferred Qualifications: 1. Previous experience in an academic institution.
2. Advanced computer skills.
3. Experience with Banner and Ariba. Is this a safety sensitive position? No Background Screening Required? No Pre-Employment Conditions: Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
-
Administrative Assistant I
2 weeks ago
Fort Lauderdale, Florida, United States Nova Southeastern University Full timeJob Summary: We are seeking an Administrative Assistant I to join our team at Nova Southeastern University. The successful candidate will be responsible for providing administrative support to our staff and faculty, ensuring the smooth operation of our office. Key Responsibilities: Respond to inquiries and resolve routine problems in a timely and...
-
Administrative Assistant
1 day ago
Fort Lauderdale, United States FirstService Residential Full timeJob Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...
-
Administrative Support Specialist
2 weeks ago
Fort Lauderdale, Florida, United States OXFORD TAX & ACCOUNTING SOLUTIONS I Full timeJob SummaryThe Administrative Assistant provides administrative and general office support to the Chief Executive Officer and other teams at Oxford Tax & Accounting Solutions, Inc. This role involves data entry, scheduling, and maintaining document management systems.Key Responsibilities:Answer and direct phone callsPerform administrative tasks such as...
-
System Engineer
2 weeks ago
fort lauderdale, United States i-payout Full timeSystems Engineer100% ONSITE position in Fort Lauderdale, Florida. Position Overview:We are seeking a skilled and versatile Systems Engineer to join our IT team. This role combines the responsibilities of both systems engineering and administration, offering a dynamic opportunity to design, implement, and maintain our IT infrastructure. The ideal candidate...
-
System Engineer
2 months ago
Fort Lauderdale, United States i-payout Full timeSystems Engineer100% ONSITE position in Fort Lauderdale, Florida. Position Overview:We are seeking a skilled and versatile Systems Engineer to join our IT team. This role combines the responsibilities of both systems engineering and administration, offering a dynamic opportunity to design, implement, and maintain our IT infrastructure. The ideal candidate...
-
System Engineer
4 weeks ago
Fort Lauderdale, United States i-payout Full timeSystems Engineer100% ONSITE position in Fort Lauderdale, Florida. Position Overview:We are seeking a skilled and versatile Systems Engineer to join our IT team. This role combines the responsibilities of both systems engineering and administration, offering a dynamic opportunity to design, implement, and maintain our IT infrastructure. The ideal candidate...
-
System Engineer
2 months ago
Fort Lauderdale, United States i-payout Full timeSystems Engineer100% ONSITE position in Fort Lauderdale, Florida. Position Overview:We are seeking a skilled and versatile Systems Engineer to join our IT team. This role combines the responsibilities of both systems engineering and administration, offering a dynamic opportunity to design, implement, and maintain our IT infrastructure. The ideal candidate...
-
System Engineer
1 month ago
fort lauderdale, United States i-payout Full timeSystems Engineer100% ONSITE position in Fort Lauderdale, Florida. Position Overview:We are seeking a skilled and versatile Systems Engineer to join our IT team. This role combines the responsibilities of both systems engineering and administration, offering a dynamic opportunity to design, implement, and maintain our IT infrastructure. The ideal candidate...
-
Administrative Assistant
4 weeks ago
Fort Lauderdale, United States One Medical Full timeAbout Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...
-
Administrative Assistant
4 weeks ago
Fort Lauderdale, Florida, United States Broward Community College Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist II to join our team at Broward College. The successful candidate will provide administrative support to several organizational units within the department, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to multiple...
-
Administrative Coordinator
2 weeks ago
Fort Lauderdale, Florida, United States State of Florida Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at the State of Florida. The successful candidate will be responsible for managing incoming and outgoing communication, maintaining a busy calendar, and operating office equipment with proficiency.Key ResponsibilitiesManage and respond to telephonic,...
-
Administrative Assistant
3 weeks ago
Fort Lauderdale, Florida, United States RS&H Full timeThe OpportunityRS&H is seeking an Administrative Assistant to support our Transportation Practice in our Fort Lauderdale, FL office.Job SummaryThe successful candidate will be responsible for performing a variety of administrative tasks, including preparing business documents, interfacing with support groups, and supporting activities of South Florida...
-
Administrative Assistant
2 days ago
Fort Lauderdale, United States Crew Mail Services Full timeBenefits: 401(k) Employee discounts Flexible schedule Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team which helps cruise line crew members with a variety of services including but not limited to Package Receiving & Delivery, Online Orders, Shipping, Storage, Onboard Mobile Retail . In this role, you will provide...
-
Administrative Assistant
1 week ago
Fort Lauderdale, United States SWAYSLAND PROFESSIONAL ENGINEERING Full timeA South Florida structural engineering firm is looking for a detail-oriented and proactive Administrative Assistant to support our team between the hours of 8:00AM to 4:00PM. This role is ideal for someone with a strong organizational background. The successful candidate will play a key role in ensuring the smooth operation of our office and supporting our...
-
Administrative Assistant
4 weeks ago
Fort Lauderdale, United States One Medical Full timeJob DescriptionAbout UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers...
-
Administrative Assistant
1 month ago
Fort Lauderdale, United States SWAYSLAND PROFESSIONAL ENGINEERING Full timeBenefits: Free uniforms Opportunity for advancement A South Florida structural engineering firm is looking for a detail-oriented and proactive Part-Time Administrative Assistant to support our team. This role is ideal for someone with a strong organizational background who is interested in the possibility of transitioning to a full-time...
-
Administrative Assistant
3 weeks ago
Fort Lauderdale, United States SWAYSLAND PROFESSIONAL ENGINEERING Full timeBenefits: Free uniforms Opportunity for advancement 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off A South Florida structural engineering firm is looking for a detail-oriented and proactive Administrative Assistant to support our team between the hours of 8:00AM to 4:00PM....
-
Administrative Assistant
4 weeks ago
Fort Lauderdale, United States One Medical Full timeAbout UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...
-
Administrative Assistant
1 day ago
Fort Lauderdale, United States GK Realty Group LLC Full timeDescriptionAdministrative Assistant In-Office We are looking for someone to be on-site in our office, and who is genuinely passionate about helping and supporting others. If you are enthusiastic about taking on challenges and driving our team's success, we strongly encourage you to apply today! We need a dedicated and ambitious Real Estate Administrative...
-
Administrative Assistant
4 weeks ago
Fort Lauderdale, Florida, United States Life Care Center at Inverrary Full timeJob SummaryThe Receptionist plays a vital role in providing exceptional customer service and administrative support to our facility. As the first point of contact for guests and visitors, you will be responsible for creating a warm and welcoming atmosphere while ensuring the smooth operation of our front desk.Key ResponsibilitiesCustomer Service: Provide...