Administrative Assistant
2 months ago
Job Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval. Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Supervisory Responsibilities No supervisory responsibilities Additional Information Schedule: Monday-Friday 8:30am – 5:00pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20.00 - $22.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-XM1 #INDHOA
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Administrative Assistant
4 weeks ago
Fort Lauderdale, United States AutoNation, Inc. Full timeProvide administrative support for Tax Department including but not limited to: Secondary role is to provide administrative support to the VP Tax. Primary role is to provide administrative support to the Tax Department. Access and effectively navigat Administrative Assistant, Administrative, Tax, Communications, Assistant, Automotive, Support
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Administrative Assistant
3 weeks ago
Fort Lauderdale, United States AutoNation, Inc. Full timeProvide administrative support for Tax Department including but not limited to: Secondary role is to provide administrative support to the VP Tax. Primary role is to provide administrative support to the Tax Department. Access and effectively navigat Administrative Assistant, Administrative, Tax, Communications, Assistant, Automotive, Support Learn More
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Administrative Assistant
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Fort Lauderdale, United States Jobgenix Full timeAbout the job Administrative Assistant Jobgenix is a privately owned Professional firm in South Florida serving clients nationwide. We currently have several full-time openings for Administrative Assistants. The Admin Assistant is a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management...
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Administrative Assistant
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Fort Lauderdale, United States Gunster Full timeGunster seeks an Administrative Assistant in its Fort Lauderdale office supporting the Director of Community Relations. This position will assist in coordinating the Director’s schedule, organizing, and preparing documents, databases, and spreadsheets, arranging travel, supporting meetings, coordinating events, preparing PowerPoint presentations,...
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Administrative Assistant
5 days ago
Fort Lauderdale, United States Gunster Full timeGunster seeks an Administrative Assistant in its Fort Lauderdale office supporting the Director of Community Relations. This position will assist in coordinating the Director’s schedule, organizing, and preparing documents, databases, and spreadsheets, arranging travel, supporting meetings, coordinating events, preparing PowerPoint presentations,...
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Administrative Assistant
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Administrative Assistant
4 weeks ago
Fort Lauderdale, United States Ascendo Full timeWe are seeking an Administrative Assistant to support our growing company! Are you an organized and proactive professional with a knack for multitasking? We are seeking a dedicated Administrative Assistant to join our team and support our day-to-day operations.Administrative Assistsant role is located in the Fort Lauderdale area.Pay $18.00 to 20.00 per...
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Administrative Assistant
4 weeks ago
Fort Lauderdale, United States Ascendo Full timeWe are seeking an Administrative Assistant to support our growing company! Are you an organized and proactive professional with a knack for multitasking? We are seeking a dedicated Administrative Assistant to join our team and support our day-to-day operations. Administrative Assistsant role is located in the Fort Lauderdale area. Pay $18.00 to 20.00 per...
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Administrative Assistant
3 weeks ago
Fort Lauderdale, United States Gunster Full timeGunster seeks an Administrative Assistant in its Fort Lauderdale office supporting the Director of Community Relations. This position will assist in coordinating the Director's schedule, organizing, and preparing documents, databases, and spreadsheets, arranging travel, supporting meetings, coordinating events, preparing PowerPoint presentations,...
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Administrative Assistant
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Fort Lauderdale, United States SNI Companies Full timeJob DetailsWe are seeking a detail-oriented and organized Administrative Assistant to join our auto dealership teamThe ideal candidate will have a strong knowledge of Microsoft Office applications and will play a crucial role in supporting dealership operations and enhancing customer experience. Key Responsibilities: Customer Service: Greet customers and...
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Administrative Assistant
3 weeks ago
Fort Lauderdale, United States SNI Companies Full timeJob DetailsWe are seeking a detail-oriented and organized Administrative Assistant to join our auto dealership teamThe ideal candidate will have a strong knowledge of Microsoft Office applications and will play a crucial role in supporting dealership operations and enhancing customer experience. Key Responsibilities: Customer Service: Greet customers and...
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Fort Lauderdale, United States Resource Environmental, Inc. Full timeRES is looking for a Senior Administrative Assistant/ Project Administrator to provide broad administrative support to a team of scientists, project managers, and executives in our Fort Lauderdale, FL office. We are seeking candidates who will execut Administrative Assistant, Administrator, Administrative, Senior, Project, Assistant, Technology
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Administrative Assistant
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Fort Lauderdale, United States Ultimate Staffing Full timeJob Posting: Administrative AssistantPosition Overview: We are seeking a motivated and organized Administrative Assistant to join our dynamic team. This role is essential in supporting the operations of our non-profit organization and ensuring the smooth execution of various administrative and membership-related tasks. If you are detail-oriented, thrive in a...
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Administrative Assistant
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Fort Lauderdale, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Davie, Florida. This role is situated in the heart of the administrative function and is an integral part of the team. This is a part-time position of about 25 hours per week, Monday - Friday.Responsibilities:• Handle inbound and...
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Administrative Assistant
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Fort Lauderdale, United States GK Realty Group LLC Full timeAdministrative Assistant In-Office We are looking for someone to be on-site in our office, and who is genuinely passionate about helping and supporting others. If you are enthusiastic about taking on challenges and driving our team's success, we strongly encourage you to apply today! We need a dedicated and ambitious Real Estate Administrative Assistant with...
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Administrative Assistant
2 months ago
Fort Lauderdale, United States GK Realty Group LLC Full timeDescriptionAdministrative Assistant In-Office We are looking for someone to be on-site in our office, and who is genuinely passionate about helping and supporting others. If you are enthusiastic about taking on challenges and driving our team's success, we strongly encourage you to apply today! We need a dedicated and ambitious Real Estate Administrative...
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Administrative Assistant
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Fort Lauderdale, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionJob Posting: Administrative AssistantPosition Overview: We are seeking a motivated and organized Administrative Assistant to join our dynamic team. This role is essential in supporting the operations of our non-profit organization and ensuring the smooth execution of various administrative and membership-related tasks. If you...
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Administrative Assistant
4 weeks ago
Fort Lauderdale, United States Berkowitz Pollack Brant Full timeIt's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.Established in 1980, Berkowitz Pollack Brant (BPB) is a certified public accounting firm with offices in Miami, Ft. Lauderdale, Boca Raton, West Palm Beach, and New York City. With more than 400 accountants,...
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Administrative Assistant
3 weeks ago
Fort Lauderdale, United States Berkowitz Pollack Brant Full timeIt's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.Established in 1980, Berkowitz Pollack Brant (BPB) is a certified public accounting firm with offices in Miami, Ft. Lauderdale, Boca Raton, West Palm Beach, and New York City. With more than 400 accountants,...
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Administrative Assistant
4 weeks ago
Fort Lauderdale, United States AutoNation Full timeAutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles,...
