Administrative Assistant

7 days ago

Fort Lauderdale, United States Robert Half Full time
Job DescriptionJob Description

We are offering a short term contract employment opportunity for an Administrative Assistant in Davie, Florida. This role is situated in the heart of the administrative function and is an integral part of the team. This is a part-time position of about 25 hours per week, Monday - Friday.


Responsibilities:


• Handle inbound and outbound calls professionally, responding to general queries and forwarding specific requests to the appropriate personnel.

• Deliver excellent customer service, addressing inquiries and issues in a timely and efficient manner.

• Manage email correspondence and voicemail messages, ensuring all communications are responded to or forwarded appropriately.

• Maintain a comprehensive filing system, ensuring all paperwork is correctly filed and the working area is kept orderly.

• Utilize Microsoft Word, Excel, Outlook and Powerpoint to perform various administrative tasks.

• Oversee the organization's web calendar, updating it with meetings and events as required.

• Process incoming mail, sorting and distributing it into the correct mailboxes.

• Manage the organization's accounts, posting donations, member pledge payments and accounts payable payments.

• Engage with members regarding any processing issues related to accounts receivable.

• Schedule appointments and meetings as necessary, ensuring all parties are informed and prepared.

• Minimum of one year experience as an Administrative Assistant or in a similar role.
• Proven ability to answer inbound calls effectively and professionally.
• Demonstrated experience in providing exceptional customer service.
• Proficiency in data entry with a high level of accuracy.
• Excellent written communication skills, evidenced by previous email correspondence.
• Experience with both inbound and outbound calls.
• Strong skills in Microsoft Excel, with the ability to manipulate and analyze data.
• Proficiency in Microsoft Outlook for managing email and calendar appointments.
• Solid experience in creating presentations using Microsoft PowerPoint.
• Excellent knowledge of Microsoft Word for drafting and editing documents.
• Proven ability to schedule appointments effectively, managing multiple calendars if necessary.

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