Administrative Assistant

4 weeks ago

Fort Lauderdale, United States SWAYSLAND PROFESSIONAL ENGINEERING Full time
A South Florida structural engineering firm is looking for a detail-oriented and proactive Administrative Assistant to support our team between the hours of 8:00AM to 4:00PM. This role is ideal for someone with a strong organizational background. The successful candidate will play a key role in ensuring the smooth operation of our office and supporting our engineering team.
 
Key Responsibilities:
  •  Manage and coordinate administrative tasks, including scheduling meetings, preparing documents, and handling correspondence.
  • Assist with project documentation, including organizing and maintaining files and records.
  • Prepare and process invoices, purchase orders, and expense reports.
  • Provide support for client interactions, including scheduling meetings and handling inquiries.
  • Assist with office management tasks, such as ordering supplies and maintaining office equipment.
  • Support various projects and tasks as needed, with the potential for increased responsibilities over time.
Qualifications:
  •  Proven experience in an administrative role, preferably in an engineering or technical environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Strong organizational and time-management skills with attention to detail.
  • Excellent communication skills, both written and verbal.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Flexibility to adapt to changing priorities and handle multiple tasks.
  • Bi-lingual is a plus (English/Spanish).
  • Familiarity with project management software 
  • Realiable transportation
Please send your resume and a cover letter detailing your interest and qualifications for the role. In your cover letter, include a brief explanation of your interest in potentially transitioning to a full-time position. 

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