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Administrative Assistant

6 months ago

Omaha, United States CHI Health Creighton University Medical Center - Bergan Mercy Full time
Overview

At CHI Health Creighton University Medical Center - Bergan Mercy our focus is patient-centered care. Our level I trauma center and academic medical center campus is designed to heal the body mind and spirit of every person in a more comfortable less stressful hospital environment. Our full range of medical services includes trauma services heart and vascular care emergency services surgery maternity cancer care and diagnostic imaging.

Provides mid-level administrative and clerical support services to assigned group of leaders and/or department(s). Completes assigned tasks and follows set procedures with some independent coordination of administrative projects. Reports to a department leader at the division director, vice president or senior vice president level.


Responsibilities

Administrative Assistant

Part-time-20 hours a week

Location: CUMC-Bergan Medical Center

Takes independent action to meet critical business objectives. Sets and monitors objectives and standards. Is known as a self-starter. Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone). Completes standard clerical administrative processes such as mail processing, filing, faxing, scanning, copying, collating, and organizing. Performs basic calendaring function by sending meeting invitations on behalf of leaders(s) upon request. May accept meeting invitations according to prescribed instruction. Takes the initiative to contact leader for direction when questions or concerns arise related to change initiatives. Uses basic technical skills to create and edit documents, spreadsheets, presentations and department organizational charts. Runs and distributes standard reports. Coordinates basic travel arrangements for leaders supported utilizing standard processes and resources. Follows procedures and maintain procedural documentation. Coordinates/Leads administrative projects. Assists in the planning, coordination and support of meetings and conferences. Distributes internal and external communications on behalf of leader as requested. Provides basic proofreading services of leader communications before distribution, administers distribution lists. Other duties as assigned by leader and organization.
Qualifications

High School Diploma or Equivalent