Senior Administrative Assistant

2 months ago

Omaha, United States Tenaska Full time
Job Summary:

This person is responsible for providing administrative support for designated individuals within the Development group. Overall responsibilities include managing calendars, arranging travel, preparing and processing expense reports, scheduling and coordinating meetings and events, preparing presentations, phone coverage, typing, filing, copying, printing, distributing documents, and organizing electronic data rooms.

Essential Job Functions:
  • Manage calendars and schedules for executives as requested
  • Organize and coordinate internal and external events, meetings, and conference calls, manage meeting arrangements as appropriate
  • Prepare internal and external presentations, invitations, and other marketing materials using PowerPoint
  • Interact with external constituents by phone and in person as needed to schedule meetings, respond to correspondence and answer inquiries
  • Coordinate travel arrangements
  • Prepare and process expense reports
  • Assist executives in organizing office files, business cards, and other business resources and tools as requested
  • Provide general administrative assistance, including filing, copying, printing, and distributing documents; sort and deliver departmental mail daily
  • Provide support for mailing projects, including address labels, proofreading, printing, and assembly
  • Manage and order supplies, and ensure common areas (conference rooms, kitchen, copiers, etc.) are well-maintained and functional
  • Provide typing support from digital or hard copy marked-up drafts
  • Provide phone coverage for assigned individuals and back-up other Administrative Assistants as necessary
  • Prepare and organize electronic data sites for multiple projects
Education/Experience/Required Skills:
  • Associates degree or 3-5 years of experience as an administrative assistant is required
  • Bachelor's degree preferred
  • Extensive knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
  • Ability to work in a multi-project environment with limited supervision
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Knowledge of grammar, punctuation, and letter composition
  • High personal standards for performance and integrity
  • Strong sense of confidentiality
  • Skilled at managing and prioritizing multiple tasks while handling assignments from various sources
  • Effectively collaborates with others and excels in a team-oriented environment
  • Demonstrates a 'can-do' attitude with a willingness to take on projects of any size and see them through to successful completion
  • Proven ability to work efficiently under pressure and meet tight deadlines in a dynamic, high-demand work environment.
  • Consistently meets deadlines and delivers high-quality work with minimal supervision. Demonstrates reliability by being punctual, adhering to work schedules, and following through on commitments
At Tenaska, we care about the wellbeing of our employees and their families. That's why we offer our employees a comprehensive benefit package. Benefits included below:
  • Health, dental, vision, disability, and life insurance
  • Excellent 401(k) plan
  • Incentive-based, competitive salary packages
  • Health/dependent care flex accounts
  • Tuition assistance
  • Long-term disability coverage
  • Adoption benefits
  • Employee assistance program
  • Paid vacations and holidays
  • Generous sick leave
  • Charitable giving program
  • Paid maternity/paternity leave
  • Wellness programs

Tenaska is an equal-opportunity employer

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