Facilities Support + Reception/Admin Duties
2 weeks ago
Marlborough, MA
3 Months.
Short Description:
Candidate needed for reception duties as well as project assistance with facilities duties.
Complete Description:
- Reception: moderate phone volume, low in-person/walk-in volume.
- Candidate should be able to answer multi-line phone, transfer, take messages, and relay messages as needed.
- Candidate should be able to work independently searching for contact details on DPH website.
- Sort and process incoming mail.
- Process outgoing mail using US Government Client postage meter (user friendly Client machine).
- Maintain building phone directory, update all new contact info using MS Excel.
- Greet visitors and escort to waiting area or appropriate meeting room.
- Track visitor badges and ensure they are all accounted for at the end of each day.
- Print, copy, scan using multi-function devices.
Facilities: - Receive deliveries from all carriers.
- Update and maintain signage (we use Word for this).
- Wipe Down and Prepare cubicles for touchdown staff.
- Maintain equipment spreadsheet (excel) of equipment at touchdown locations.
- Charge Lockers bi-weekly.
- Maintain accountability of PPE supplies, distribute as needed.
- Replenish disinfecting station supplies (wipes, sprays, gloves, etc.)
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