Benefits and HR Operations Administrator

1 month ago

Newport, United States Bar Harbor Bank & Trust Full time

Bar Harbor Bank & Trust offers: competitive pay, referral incentives, an employee stock purchase plan, medical/dental/vision/life insurance plans, paid holidays, 401(k) plan, paid time off, a wellness program, continuing education benefits, and more
Bar Harbor Bankshares, an independent community banking organization that encourages and supports the personal and professional development of its employees, dedicates itself to consistent service of the highest level for all customers, and recognizes its responsibility to be an active participant in, and advocate for, community growth and prosperity. If you would like to be part of this great mission, please read on.

Bar Harbor Bank & Trust is seeking a Benefits and HR Operations Administrator .

Responsibilities (Essential):

Ensures the accuracy and completeness of all benefits enrollments and changes in the HRIS. Following the process from start to finish to ensure both vendors and colleagues have received accurate information. Conducts audits of payroll, benefits, or other HR programs and recommends corrective action. Responsible for the review and approval of payroll. Liaison to our third party COBRA and FSA administrator, with particular emphasis on ensuring a smooth employee experience. Assists with answering employees questions regarding benefits claim issues, plan changes, etc. Responsible for ensuring appropriate resolution and looping in vendors or management as appropriate. Coordinates the communication and enrollment in benefit offerings for employees who are newly hired or experiencing a qualifying life event. Responsible for a timely and accurate offering. Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA. This includes communication with management, employees, and payroll. Uses appropriate judgement to determine qualifying status, consulting with HRBP’s for cases more complex in nature. Manages the HR Accounts Payable process. Including submitting items for payment in a timely fashion; responsible for tracking, notifying Finance of outstanding payments, and ensuring bills are accurate before submitting for payment. Responsible for the timely and accurate submission of workers compensation claims, to include the first report of injury forms. Follows up as appropriate and maintains necessary communication throughout the process with all parties involved. Oversees and carries out routine administration related to the 401(k) plan. HR representative on the Safety Committee, with a focus on aligning with workers compensation claims. Collaborates to design and carry out wellness initiatives throughout the year. Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law Enthusiastically support the company’s Guiding Principles and Brand Behaviors. Adhere to regulatory requirements, such as Anti-Money Laundering and Bank Secrecy Act. Comprehend and adhere to federal banking regulations in accordance with Bar Harbor Bank & Trust’s policies and procedures.

Responsibilities (Marginal):

Serve as the back up to the Payroll Administrator in carrying out the payroll process to include (but not limited to): GL uploads, payroll changes, and payroll processing. May assist in a variety of administrative support tasks including the generation of HR related report requests, file maintenance, and HRIS entry.

Required Education & Experience:

Must possess and exhibit the maturity, poise, polish, presence, intellect, and communication skills necessary to successfully interact with professionals of all levels throughout the organization. Associate’s degree in HR or related field, but experience and/or other training/certification may be substituted for the education. 2-5 years’ of experience in HR, benefits administration, and/or payroll. SHRM – CP or PHR preferred, but not required. Experience with equity administration is helpful but not a requirement. Proficiency with or the ability to quickly learn UKG Software. Excellent organizational and time management skills. Strong analytical and problem solving skills. Strong understanding of FMLA regulations. Ability to function well in a high-paced, deadline driven environment. Proficient with Microsoft Office Suite or similar software.

Physical Demands and Work Environment:

Physical Demands: General office environment. 

Work Environment: General office environment. Prolonged periods of sitting at a desk and working on a computer.

Schedule Expectations:

This position is full-time, Monday through Friday and is expected to be regularly available during normal working hours of 8:00 am – 5:00 pm. On occasion the schedule can be flexible based on employee and business needs.

Required Travel:

There may be occasional travel for work related functions, meetings, and employee meetings.

AAP/EEO Statement:

Bar Harbor Bank & Trust is an Equal Opportunity Employer, Minority/Female/Disability and Protected Veteran. These are the requirements for an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

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