HR Coordinator

1 week ago

Newport Beach, United States O41 LLC Full time

About 041: At 041 Agency, we are more than just a digital agency—we are a powerhouse of innovative thinkers, strategists, and creators who are passionate about pushing the boundaries of digital marketing. Founded with the vision to revolutionize the way brands connect with their audiences, 041 Agency specializes in crafting bespoke digital strategies that drive real, measurable results. Located in the heart of Newport Beach, our team is dedicated to blending creativity with data-driven insights to develop campaigns that resonate with audiences and deliver a lasting impact. We pride ourselves on our ability to adapt and thrive in an ever-evolving digital landscape, offering services that range from website and app development to performance marketing and brand strategy. At 041 Agency, we believe in fostering a collaborative and dynamic work environment where creativity flourishes, and every team member has the opportunity to contribute to our shared success. We are looking for individuals with an ownership mentality who love to solve problems and are eager to contribute to something that's growing rapidly. Join us and be part of a company that is shaping the digital future

About This Job: As an HR Coordinator at 041 Agency, you will play a vital role in supporting our HR operations and ensuring a smooth experience for both current and prospective employees. You will be responsible for handling a wide range of HR tasks, including onboarding, scheduling interviews, reviewing resumes, managing employee files, and provisioning training. Additionally, you will manage mail-related tasks, route documents for signature, and provide administrative support on various ad hoc projects. This is a dynamic role that requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Duties:

Onboarding: Coordinate the onboarding process for new hires, including preparing offer letters, organizing orientation sessions, and ensuring all necessary paperwork is completed.

Interview Scheduling: Manage the scheduling of interviews by coordinating between candidates and hiring managers, ensuring a smooth and timely interview process.

Resume Screening: Review resumes and applications to shortlist candidates, ensuring they meet the necessary qualifications and criteria for open positions.

Employee File Management: Maintain accurate and up-to-date employee records, including personal information, performance reviews, and training documentation, ensuring compliance with legal requirements.

Training Provisioning: Coordinate and provision training programs for employees, tracking completion and ensuring all necessary certifications and development plans are in place.

Mail and Document Management: Handle mail-related tasks, including distributing incoming mail, preparing outgoing mail, and managing the routing of documents for signatures and approvals.

Administrative Support: Provide general administrative support to the HR team, including assisting with ad hoc projects, preparing reports, and managing office supplies related to HR functions.

Policy and Procedure Maintenance: Assist in maintaining and updating HR policies and procedures, ensuring they are communicated effectively to all employees.

Employee Support: Act as a point of contact for employees regarding HR-related inquiries, providing timely and accurate information.

Qualifications:

Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.

Experience: Minimum of 2 years of experience in an HR support or administrative role, preferably in a fast-paced environment.

Technical Skills: Proficiency in HR software and tools, as well as Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with applicant tracking systems (ATS) is a plus.

Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.

Attention to Detail: High level of accuracy in managing employee records, processing documentation, and coordinating HR activities.

Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with employees at all levels.

Interpersonal Skills: Strong interpersonal skills, with a customer-service orientation and the ability to maintain confidentiality.

Problem-Solving Skills: Proactive approach to identifying and solving problems, particularly in managing administrative tasks and supporting HR processes.

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