Duet, Administrative Assistant

2 months ago

Omaha, United States Duet Full time

Job Description

and HoursUnder the supervision of the Duet Executive Assistant, the Administrative Assistant is responsible for providing daily support for Duet's Administrative Offices, including the Leadership Team.

ESSENTIAL JOB FUNCTIONS:

This position will require a flexible work schedule. When needed to attend occasional eveningor weekend meetings.

Must not appear on the APS/CPS Registry for abuse/neglect,or have been dismissed from a prior employment due to suspected or actual abuse/neglect. Must be able to pass a criminal background check.

Must ensure confidentiality of all information and act in accordance with HIPAA regulations.

Must be a strong team player with a positive attitude.

Ability to communicate clearly, both orally and in writing and be able to establish effective working relationships with staff, professionals, community representatives and the general public.

Provide clerical support to the Duet Administrative offices.

Must have strong knowledge of Microsoft Office 365, including Word, Excel, PowerPoint and SharePoint.

Prepare correspondence for Duet Administrative Office employees.

Take, transcribe and disseminate minutes for committee meetings and other meetings as required.

Sort and distribute mail coming in to the Duet Administrative office.

Route all information appropriately.

Maintain inventory and order supplies for the Administrative offices.

Answer a multi-line phone system and have excellent telephone skills. 

Fulfill Duet responsibilities for the ENHSA receptionist.

OTHER JOB DUTIES:

Other duties as assigned by the Duet Executive Assistant.

EDUCATION, TRAINING AND EXPERIENCE:

A high school diploma or GED is required. 

Two years clerical experience preferred.

Two years Human Services experience preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

Ability to perform tasks efficiently and effectively with minimum supervision and in sometimes stressful situations.

Ability to operate office equipment. (Multi-line postage meter and phone system, fax, calculator, copy machines, etc.)

Ability to work independently.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

Must be able to lift 25 pounds.

Must be able to bend and stoop and be able to sit in one position for long periods of time.

Must be able to perform general office working conditions such as light lifting, sitting, bending, and standing.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by jobholders within this job. But, this job description is not intended to be an inclusive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position and may be subject to revision.

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