Administrative Assistant
2 weeks ago
**$1,000 Hiring Bonus
GENERAL DESCRIPTION
Educare of Omaha, Inc. is a collaborative partnership between the Early Head Start/Head Start, Omaha Public Schools and the Buffett Early Childhood Fund. Comprised of the two Educare Omaha Schools (Kellom and Indian Hill) and the three Early Learning Centers (Skinner, Gateway, and Kennedy), the mission of Educare of Omaha, Inc. is to promote school readiness by enhancing the social and cognitive development of children ages 0 to 5 through the provision of evidence-based education, health, nutritional, social, family engagement and other services to enrolled children and their families.
The Administrative Assistant is responsible for answering all incoming phone calls, greeting visitors at the main entrance, entering data, making copies, distributing correspondence, assembly of materials for distribution and assisting with mailings. The Administrative Assistant is also responsible for weekly attendance calls to families for child absences.
Schedule: This position is full-time, 40 hours per week. The schedule will be Monday-Friday 9:00am-5:30pm with flexibility available as needed. This position is based out of our Early Learning Center at Gateway (5810 S. 42nd St.).
Classification: Non-Exempt/Hourly
Reports to: School Director
Supervises: The Administrative Assistant is a non-supervisory position.
DUTIES AND RESPONSIBILITIES
General Clerical Support
- Answers incoming calls and inquiries and directs callers as necessary.
- Greets families and visitors and maintains order of entry to the facility.
- Sets up meeting room reservations and maintains meeting calendar on Outlook.
- Enters data into Child Plus database and create reports as needed.
- Assists with copy requests and fax transmittals.
- Receive mail and sort mail for facility and distributes correspondence.
- Assists with the assembly of materials for distribution and mailing.
- Maintain Child Plus database with current family contact information and update as needed.
Child Attendance
- Makes daily contact with families if children are not in attendance and documents reason for absence in ChildPlus ensuring all children have an attendance code documented daily. Notifies the FACE Specialist and/or FES if unable to contact a family.
Administrative Support
- Maintains printers and copier paper levels in the staff work room and fills supply requests from classroom staff and others and maintains supply inventory.
- Creates and maintains classroom and office door labels, mailbox labels and call lists for school and updates as needed.
- Assist with event promotions and parent participation as needed.
- Creates and posts necessary communication to families, such as school closings, as needed.
- Assists with basic technical support as needed.
- Receives orders, tracks package slips and ensures purchase orders are submitted to Finance monthly.
- Completes inquiry sheets and submits them to FACE.
EDUCATION/QUALIFICATIONS
- High school diploma and/or equivalent required.
- Previous receptionist experience preferred.
- Experience with MS Word, Excel, and willingness to learn other software programs.
- Must be able to pass a background check that meets compliance standards.
Benefits:
Competitive Benefits Package:
- Medical, Dental, and Life Insurance: We've got your health and well-being covered.
- Tuition Reimbursement: Invest in your education and professional growth with our support.
- 403(b): Educare matches up to 3%. Secure your financial future with our retirement savings plan.
Work-Life Balance:
- Rolling Vacation and Sick Time Accruals: Enjoy the flexibility to take time off when you need it.
- Ten Paid Holidays: Celebrate and recharge with paid time off for important occasions.
Holiday Break Bonus:
- 2 Weeks Paid Time Off for Holiday Break: Take a well-deserved break and spend quality time with loved ones during the festive season.
Educare of Omaha, Inc. is committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. We are committed to equal treatment for all applicants and employees and will not discriminate based on age, race, color, ancestry, national origin, disability, sex/gender, gender identity, sexual orientation, religion, pregnancy, genetic information, veteran status, or any other basis protected by law.
Equal Opportunity Employer
-
Administrative Assistant
6 days ago
Omaha, United States CHI Mercy Health Full timeTakes independent action to meet critical business objectives. Sets and monitors objectives and standards. Is known as a self-starter. Prioritizes customer service first and organizes other work around interactions with all internal and external cust Administrative Assistant, Administrative, Assistant, Healthcare
-
Administrative Assistant
2 months ago
Omaha, United States CHI Health Full timeOverview CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the . & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four . residents. Our world needs compassion like never before. Our...
-
Administrative Assistant
3 weeks ago
Omaha, United States HUSTAD COMPANIES INC Full timeBenefits: 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Benefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide...
-
Administrative Assistant
3 weeks ago
Omaha, United States HUSTAD COMPANIES INC Full time $16Job DescriptionJob DescriptionBenefits:401(k) matchingDental insuranceHealth insuranceOpportunity for advancementPaid time offVision insuranceBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our...
-
Administrative Assistant
6 days ago
Omaha, United States Chi Full timeOverview At CHI Health Creighton University Medical Center - Bergan Mercy our focus is patient-centered care. Our level I trauma center and academic medical center campus is designed to heal the body mind and spirit of every person in a more comfortable less stressful hospital environment. Our full range of medical services includes trauma services heart...
-
Administrative Assistant
3 months ago
Omaha, United States CHI Health Creighton University Medical Center - Bergan Mercy Full timeOverview At CHI Health Creighton University Medical Center - Bergan Mercy our focus is patient-centered care. Our level I trauma center and academic medical center campus is designed to heal the body mind and spirit of every person in a more comfortable less stressful hospital environment. Our full range of medical services includes trauma services heart...
-
Administrative Assistant
6 days ago
Omaha, United States Richdale Apartments Full timeOverview: Be a part of the team that develops and manages the best communities in the Midwest! Richdale Apartments, a family owned and operated company which has continued growth since 1918, is hiring for an Administrative Assistant. As a leader in the national owner / developer industry of luxury multi-family communities and commercial properties, we...
-
Administrative Assistant
3 weeks ago
Omaha, United States SERVPRO of Omaha Southwest Full timeJob DescriptionJob DescriptionSERVPRO of Omaha Southwest & Omaha West/Saunders County - Administrative AssistantDo you love working with people? Do you want to be a leader in a great company?Then, dont miss your chance to join our franchise as a new Administrative Assistant. In this position, you will be making a difference each and every day. We have a...
-
Administration Assistant
2 months ago
Omaha, United States University of Nebraska Medical Center Full timePosition Summary Provide administrative support to the Internal Medicine Human Administration Associate. This position is also responsible for development, coordination and implementation of an employee recognition program for all staff in the Department of Internal Medicine. Position Details Posting Category Operations Working Title Administration...
-
Administrative Assistant
3 months ago
Omaha, United States The Reserves Network Inc Full timeJob DescriptionJob DescriptionAdministrative Assistant Great foot in the door opportunity with a Fortune 500 company in downtown Omaha, NE. This administrative assistant role is great for someone who is looking for an opportunity to start a career or build on their existing career. If you are looking for work right away and are open to something on a...
-
Administrative Assistant
3 weeks ago
Omaha, United States Live On Nebraska Full timeAdministrative Assistant We are seeking a friendly, professional, and motivated individual to join our team as an Administrative Assistant. This position is perfect for someone looking to start their career with a company that invests in its employees' growth and development. As the first point of contact, you will play a crucial role in ensuring a positive...
-
Administrative Assistant
2 months ago
Omaha, United States Lamson Dugan & Murray Llp. Full timeJob DescriptionJob DescriptionLamson Dugan & Murray LLP is seeking an administrative assistant to join our Corpoarte Department in our Omaha location. About the Firm:Headquartered in Omaha, NE, Lamson Dugan & Murray (LDM) has more than 40 attorneys practicing within the areas of litigation and corporate law. LDM’s extensive experience enables the Firm to...
-
Administrative Assistant
3 months ago
Omaha, United States Lamson Dugan & Murray Llp. Full timeJob DescriptionJob DescriptionLamson Dugan & Murray LLP is seeking an administrative assistant to join our Corpoarte Department in our Omaha location. About the Firm:Headquartered in Omaha, NE, Lamson Dugan & Murray (LDM) has more than 40 attorneys practicing within the areas of litigation and corporate law. LDM’s extensive experience enables the Firm to...
-
Administrative Assistant
3 weeks ago
Omaha, United States Educare of Omaha Inc. Full time $16Job DescriptionJob DescriptionThis position has a starting pay of $16.38+ per hour depending on experience and education.**$1,000 Hiring Bonus!GENERAL DESCRIPTIONEducare of Omaha, Inc. is a collaborative partnership between the Early Head Start/Head Start, Omaha Public Schools and the Buffett Early Childhood Fund. Comprised of the two Educare Omaha Schools...
-
Administrative Assistant
2 months ago
Omaha, United States Educare of Omaha Inc. Full timeJob DescriptionJob DescriptionThis position has a starting pay of $16.38+ per hour depending on experience and education.**$1,000 Hiring Bonus!GENERAL DESCRIPTIONEducare of Omaha, Inc. is a collaborative partnership between the Early Head Start/Head Start, Omaha Public Schools and the Buffett Early Childhood Fund. Comprised of the two Educare Omaha Schools...
-
Administrative Assistant
1 month ago
Omaha, United States Niktor LLC Full timeJob DescriptionJob DescriptionTitle: Administrative Assistant Location: Omaha, NE Duration: 6+ MonthsMax Pay: $22/hr.Description:High school diploma or equivalent. Three years related experience. Communication and interpersonal skills; ability to work with all levels of an organization; ability to work as a member of a team. Proficient with word processing,...
-
Temporary Administrative Assistant
1 month ago
Omaha, United States The Reserves Network Inc Full timeJob DescriptionJob DescriptionUnlock Your Potential as a Temporary Administrative Assistant Your New Organization:A fortune 500 company located in downtown Omaha is seeking a detail-oriented professional to join our team as a Temporary Administrative Assistant. This is a contract role for at least 6 months, with potential to extend up to one year. In this...
-
Administrative Assistant
4 weeks ago
Omaha, United States Equip Global Full timeOverview Our mission at Equip Global is to innovatively transform how the nonprofit sector fundraises. As the Administrative Assistant you play a critical role in managing the operation of Equip Global. You not only will support the CEO, but will lead critical events, projects, and key relationships to make this company grow. This role will heavily focus on...
-
Duet, Administrative Assistant
2 months ago
Omaha, United States Duet Full timeJob Description and HoursUnder the supervision of the Duet Executive Assistant, the Administrative Assistant is responsible for providing daily support for Duet's Administrative Offices, including the Leadership Team. ESSENTIAL JOB FUNCTIONS: This position will require a flexible work schedule. When needed to attend occasional eveningor weekend...
-
Administrative Assistant
1 month ago
Omaha, United States Harrison Gray Search Full timeHarrison Gray Search has partnered with a dynamic and entrepreneurial investment firm in Omaha to find their next Administrative Assistant to join their high-performing and collaborative team. They are focused on delivering impactful advice and solutions to their clients. They value hard work, integrity, and having fun together as a team. This role involves...