Executive Administrative Assistant

2 months ago

San Diego, United States LPL Financial Full time

Job Overview:

In this role, you will provide executive administrative support for the LPL Planning & Advice Services leadership team, including managing heavy travel, scheduling meetings, coordinating and preparing meeting materials, maintaining calendars and files, and other duties as assigned.

Responsibilities:

Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to responding to emails, scheduling and coordinating meetings, collecting meeting materials and other general administrative functions.

Calendar all meetings and keep executives current with any changes; provide materials, coordinate technology support and order food/beverages where applicable.

Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department.

Management of expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule.

Plan events such as department holiday parties and on-site/support/planning for town halls or other forums

Serve as a go-to resource for executive and other staff members.

Create solid working relationships with other administrative staff and others within the department.

Work professionally with senior executives and partners, think and work independently, be proactive, handle confidential information and work effectively and efficiently.

Other ad hoc projects as assigned.

What are we looking for?

We want strong collaborators who can deliver a world-class client experience . We are looking for people who thrive in a fast-paced environment , are client-focused , team oriented , and are able to execute in a way that encourages creativity and continuous improvement .

Requirements:

Minimum of 3 years of experience in an executive assistant role.

Extensive experience and comfort working with high level executives

Proven success working across multiple time zones.

Exceptional knowledge of all Microsoft applications - Excel, PowerPoint, Outlook, Word (MS Office Certification or equivalent operating knowledge preferred).

Ability to prioritize and work efficiently in a fast-paced environment.

Preferences:

Associate's or Bachelor's degree

Interact well with peers, senior managers, and other staff in the company.

Excellent organizational and customer service skills.

Requires strong attention to detail and ability to prioritize tasks.

Must be proactive in meeting and exceeding needs of the leaders, with the ability to meet deadlines and multi-task

Please note: this role will require you to be in the office ~4 days a week.

Pay Range:

$28.27-$47.12/hourActual base salary varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location. Additionally, LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play – such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more. Your recruiter will be happy to discuss all that LPL has to offer

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