Project Administrator

4 weeks ago


San Diego, United States Maya Jewelry LLC Full time

Position Title:  Project Administrator - Executive Assistant


Location: San Diego, CA (North Park Neighborhood)


Employment Type: Salary 


Range:  $60K-$65K


Description: Maya Jewelry is seeking an experienced Project Administrator/Executive Assistant with the grit and determination needed to thrive in a small business environment. We’re looking for someone who excels in organization, has advanced Excel skills, and a proven track record of excellence in process management. As a woman-owned and operated company, we value a healthy, positive attitude and are looking for someone who will bring that same energy to our driven team.


Primary Responsibilities:

  • Work directly to assist CEO and Operations Manager 
  • Lead on project administration across the company, assisting with organization, note taking, and ensuring deadlines are met
  • Communicate clearly and effectively 
  • Global project management administration including managing project management software across company
  • Research and sourcing
  • Advanced Excel and data scrubbing 
  • Advanced administrative support 
  • Process guide implementation and management 
  • Ensuring that all project documentation is up to date and accessible to the team
  • Liaison across company both domestically and internationally


Ongoing Responsibilities:

  • Manage current systems and processes
  • Managing manufacturing deadlines and projects
  • Keep Trello boards up-to-date with all ongoing projects
  • Maintain and update professional schedules and organize events
  • Schedule meetings and log meeting notes and schedule follow ups
  • Manage sourcing and manufacturing projects using Google Drive and Trello.
  • Assist in managing and meeting vendor deadlines
  • High level client check ins


Expectations and Qualifications:

  • Extremely organized
  • Advanced Excel experience ie: VLOOKUP & SUMIFS
  • Problem solving and critical thinking
  • Assertiveness and advocacy 
  • Comfortable using Google Sheets, Shopify, and project management software (e.g., Asana, Trello).
  • Accurate numerical and data entry skills
  • Accurately maintain spreadsheets
  • Clear communication and solid problem-solving skills
  • Project management experience and ability to understand priorities
  • Effective time management
  • Independent problem-solving and efficient workflow management
  • Perform work independently and proactively


Measurables of Performance (KPIs):

  • All projects across the company are organized and all info easy to locate.
  • Accurate data organization.
  • Project deadlines are met.
  • Insightful pivoting when needed.


Meetings and Reviews:

  • Weekly one-on-one with the direct manager.
  • Annual performance reviews.
  • Additional reviews as necessary or requested by the employee.
  • Monthly meetings to review and hand off projects.


Other Details:

  • Relevant Bachelor's degree or 4 years qualified experience.
  • Experience working with a brand or for a startup useful.
  • NDA and background check required.


If you are extremely organized, possess strong problem-solving skills, and have a passion for efficient project management, we encourage you to apply for this dynamic position.



  • San Diego, California, United States Signtech Full time

    Job SummarySigntech Electrical Advertising Inc. is seeking highly organized and detail-oriented Administrative Project Assistants to join our successful Project Management Team.The ideal candidate will be part of a dynamic team, have a desire to learn from experienced Project Managers, and play a key role in the success of our company.Key...


  • San Diego, United States T.B. Penick & Sons, Inc. Full time

    Job DescriptionJob DescriptionT.B. Penick & Sons, Inc. is a renowned award winning general contractor; headquartered in San Diego, performing work in all 50 states as well as on three continents. With 119 years in the business T.B Penick has built a strong reputation of excellence, efficiency, creativity and safety. We are looking for a talented...


  • San Diego, California, United States Signtech Full time

    Position Overview:Signtech Electrical Advertising Inc. is on the lookout for dedicated Administrative Project Assistants to enhance our thriving Project Management Team.The successful candidate will thrive in a collaborative setting, eager to absorb knowledge from experienced Project Managers in the signage sector, and contribute significantly to our...


  • San Diego, United States Signtech Full time $21 - $23

    Job Summary:Signtech Electrical Advertising Inc. seeks Administrative Project Assistants to join our successful Project Management Team in San Diego.The ideal candidate wants to be part of a dynamic team, has a desire to learn from some of the best Project Managers in the sign industry, and play an integral role in the success of our company.Primary Duties...


  • San Diego, United States Signtech Full time

    Job Summary:Signtech Electrical Advertising Inc. seeks Administrative Project Assistants to join our successful Project Management Team in San Diego.The ideal candidate wants to be part of a dynamic team, has a desire to learn from some of the best Project Managers in the sign industry, and play an integral role in the success of our company.Primary Duties...


  • San Diego, United States Ultimate Staffing Full time

    Title: Construction Project AdministratorEmployment: 4-7 Month ContractLocation: San Diego/Dulzura (onsite)Schedule: Monday-Friday 6:30am-3:00pmWage: $25-$28/hr General contractor in need of a Project Administrator to support on the job site for 4-7 months. The this role supports and assist weekly with the Certified Payroll process. Duties:Provide...


  • San Diego, United States Ultimate Staffing Full time

    Title: Construction Project AdministratorEmployment: 4-7 Month ContractLocation: San Diego/Dulzura (onsite)Schedule: Monday-Friday 6:30am-3:00pmWage: $25-$28/hr General contractor in need of a Project Administrator to support on the job site for 4-7 months. The this role supports and assist weekly with the Certified Payroll process. Duties:Provide...


  • San Diego, United States Ultimate Staffing Full time

    Title: Construction Project AdministratorEmployment: 4-7 Month ContractLocation: San Diego/Dulzura (onsite)Schedule: Monday-Friday 6:30am-3:00pmWage: $25-$28/hr General contractor in need of a Project Administrator to support on the job site for 4-7 months. The this role supports and assist weekly with the Certified Payroll process. Duties:Provide...


  • San Diego, United States JT Wimsatt Full time $23 - $26

    Job DescriptionJob DescriptionJT Wimsatt Contracting, Inc., a building industry leader founded in 1992 with the desire to deliver projects with superior quality, on time and within budget for our clients. JT Wimsatt serves both public and private sector clients with a range of commercial, industrial, residential, government and specialty construction...


  • San Diego, California, United States Suna Solutions Full time

    Job Title: Project Management CoordinatorPay Rate: $34-$36/hr on W2Duration: 6 monthsLocation: RemoteKey Responsibilities:The primary aim of the Project Administration specialization within the Project Management Job Family is to facilitate project support and completion from an internal client perspective, typically from initiation through to...

  • Project Administrator

    4 weeks ago


    San Diego, United States Maya Jewelry LLC Full time

    Position Title:  Project Administrator - Executive AssistantLocation: San Diego, CA (North Park Neighborhood)Employment Type: Salary Range:  $60K-$65KDescription: Maya Jewelry is seeking an experienced Project Administrator/Executive Assistant with the grit and determination needed to thrive in a small business environment. We’re looking for someone who...


  • San Diego, California, United States JT Wimsatt Full time

    Job OverviewJT Wimsatt Contracting, Inc. is a prominent entity in the construction sector, established in 1992 with a commitment to delivering projects that meet the highest standards of quality, timeliness, and budget adherence. We cater to a diverse clientele across both public and private sectors, engaging in a variety of construction endeavors including...

  • Project Administrator

    1 month ago


    San Diego, United States BioMed Realty Trust Full time

    BioMed Realty is looking for a Project Administrator to provide vital accounts payable support for exciting West Coast Development projects! You'll also have the opportunity to tackle related duties and contribute to various ad hoc projects. This position offers a hybrid work model, which includes 4 days in office and 1 day remotely. Hybrid work may be...

  • Project Administrator

    1 month ago


    San Diego, California, United States BioMed Realty Trust Full time

    BioMed Realty is looking for a Project Administrator to provide vital accounts payable support for exciting West Coast Development projects You'll also have the opportunity to tackle related duties and contribute to various ad hoc projects.This position offers a hybrid work model, which includes 4 days in office and 1 day remotely. Hybrid work may be...

  • Project Administrator

    3 weeks ago


    San Diego, United States Epic Sciences Full time

    Job DescriptionJob DescriptionEpic Sciences, Inc. is developing novel diagnostics to personalize and advance the treatment and management of cancer. Epic’s mission is to enable the rapid and non-invasive detection of genetic and molecular changes in cancer throughout a patient’s journey.  The company was founded on a powerful platform to...


  • San Francisco, United States Project Open Hand Full time

    Job DescriptionJob DescriptionTITLE: Development Database AdministratorDEPARTMENT: DevelopmentREPORTS TO: Director, Development OperationsLOCATION: 730 Polk Street, San Francisco BENEFITS: YesSTATUS: Full Time, ExemptCLASSIFICATION: ProfessionalsSUPERVISES: VolunteersWHO WE ARE:Project Open Hand is a nonprofit organization that provides meals with love to...

  • Project Administrator

    2 weeks ago


    San Antonio, United States Black & McDonald Limited Full time

    Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a...


  • San Clemente, California, United States Jobot Full time

    Administrative Project Coordinator / Competitive Salary / Exceptional OrganizationWe are in search of a proactive and detail-oriented individual to fill the role of Administrative Project Coordinator within a dynamic organization.This position offers a unique chance to collaborate with a diverse group and contribute significantly to the effective management...


  • San Diego, United States Talent Source Full time

    Job DescriptionJob DescriptionAs a Subcontracts Administrator at Talent Source, you will be responsible for managing subcontracting activities and relationships within the shipyard environment. Below are the key responsibilities and requirements for this position:Responsibilities:Oversee the procurement of subcontracted services and materials required for...


  • San Francisco, United States Gulfstream Strategic Placements Full time

    Job Title: HVAC Project AdministratorLocation: San Francisco, CAJob SummaryWe seek an experienced HVAC Project Administrator to join our San Francisco, CA team. This role is crucial for ensuring the smooth coordination of commercial HVAC projects from inception to completion. The ideal candidate will have extensive experience in the commercial HVAC industry...