Executive Administrative Assistant

1 month ago

San Diego, United States Merck Full time
Job DescriptionJob Description

Qualifications:
• Education: Minimum High school diploma or equivalent; additional certification in office administration is a plus.
• Minimum of 2 plus years of proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, to effectively interact with team members and external contacts.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with relevant software applications.
• Experience with Concur preferred
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Local candidates only


Position Overview: We are seeking a highly organized and proactive Administrative Assistant to provide support to our AVP VP, Biology-Discovery • Discovery Immunology and Chemical Biology. This position will also support the Exec. Dir, Molecular Discovery • Protein Science. The successful candidate will be responsible for various administrative tasks, team email communication, travel scheduling, expense management, interview scheduling, maintaining a clean reception area, coordinating meeting rooms, and potentially handling security procedures.

 

Responsibilities:
• Admin Support: Provide administrative support including handling team email communication, responding to inquiries, and assisting with various administrative tasks to ensure smooth operations.
• Travel Scheduling: Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation. Ensure all parties are informed about appointments and provide necessary information for travel arrangements.
• Expense Management: Assist with expenses in the concur system, which includes tracking and reconciling receipts, ensuring accurate and timely submission, and providing support as an administrative backup.
• Interview Scheduling: Coordinate and schedule interviews for the team, ensuring a smooth and efficient process. Communicate with candidates, interviewers, and other stakeholders to ensure all necessary arrangements are in place.
• Reception Area Maintenance: Maintain a clean, organized, and presentable reception area. This includes arranging magazines, brochures, and other materials for visitors, ensuring a welcoming environment.
• Meeting Room Coordination: Manage meeting room schedules, ensuring rooms are properly booked and set up for meetings. Assist with any required equipment or technology needs to support successful meetings.
• Security Procedures (Optional): If applicable, handle security procedures at the front desk, including verifying identification, issuing visitor badges, and monitoring access to restricted areas.

Company DescriptionMerck Sharp & Dohme Corp. ("Merck") is a leading research-driven pharmaceutical products and services company. Merck discovers, develops, manufactures, and markets a broad range of innovative products to improve human health, directly and through its joint ventures

Imagine getting up in the morning for a job as important as saving and improving lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery or scientific genius to work in collaboration with other like-minded colleagues to pursue and bring hope to countless people who are battling the most challenging diseases of our time. Our team is always evolving, so if you are among the intellectually curious, join us—and start making your impact today.Company DescriptionMerck Sharp & Dohme Corp. ("Merck") is a leading research-driven pharmaceutical products and services company. Merck discovers, develops, manufactures, and markets a broad range of innovative products to improve human health, directly and through its joint ventures\r
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Imagine getting up in the morning for a job as important as saving and improving lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery or scientific genius to work in collaboration with other like-minded colleagues to pursue and bring hope to countless people who are battling the most challenging diseases of our time. Our team is always evolving, so if you are among the intellectually curious, join us—and start making your impact today.

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