Administrative Assistant

1 week ago

Madison, United States Herzing University Full time

If you are a current employee, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency), please clickto log in to UKG and then navigate to Menu > Myself > ​My Company > ​ View Opportunities to apply using the internal application process.

We offer a comprehensive benefits package including outstanding education assistance programs. Hours for this role will be 7AM to 3:30PM

EDUCATION and/or EXPERIENCE REQUIREMENTS:

Associate’s degree, or equivalent experience. Works independently and takes initiative to seek additional assignments. Level I: Minimum of one year of experience in an administrative support role. Level II: Minimum of two years of experience in an administrative support role Level III: Minimum of three years of experience in an administrative support role.

PRIMARY DUTIES AND RESPONSIBILITIES:

This description encompasses all administrative duties, though not all duties apply to each Administrative Assistant III. Duties may vary by location and/or manager.

Administrative Duties and Responsibilities

Serve as a resource to students, staff, faculty and management. Perform administrative support tasks, such as, proofreading and transcribing handwritten information for data entry or preparation of documents. Perform filing, record maintenance, data entry, or running reports. Prepare information packets for interview rooms and orientation. Administer various employment and/or enrollment examinations as needed. Operate a variety of standard office machines, including a personal computer, fax, calculator, shredder and photocopy machine. Provide maintenance for the office machines and postage meter. Sort and distribute incoming mail. Prepare outgoing mail and shipping of packages. May be responsible for ordering postage or packaging supplies. Assist various departments with follow-up correspondence, document tracking, general communication, and helps maintain distribution groups and shared calendars. Coordinate campus events, retreats, and/or staff meetings. May include ordering food/beverages. Monitor inventory levels and requisition of supplies and equipment, as needed. Purchase offices supplies, order business cards, and process purchase orders and invoices. Schedule meetings, reserve or manage reservations of conference rooms and other resources. May involve making travel arrangements.

Front Desk/Receptionist Duties and Responsibilities

Operate multi-line switchboard: answer high volume of incoming calls, screen and forward calls, provide information and/or take messages. Relay both written and verbal messages. Route emergency calls appropriately and immediately. Greet guests who visit the campus, determine nature and purpose of the visit, notify appropriate staff and direct the person as appropriate. Communicate with students, faculty, staff and other individuals to answer questions, disseminate explanation of information, take messages and address complaints, with a positive, professional and pleasant disposition.

Other Duties and Responsibilities

May be tasked with delegating and providing instruction of assignments to student workers or other administrative staff. May be assigned duties related to running the front desk or reception as part of their regular duties, or to fill in as needed for back-up coverage. Other duties as assigned to keep the location’s operations running smoothly.

Herzing University is committed to providing a diverse environment and is dedicated to fostering a culture and atmosphere of mutual respect. It provides an inclusive and collegial community where individuals are valued, heard and empowered to contribute to the effectiveness of the institution.

  • Administrative Assistant

    3 weeks ago

    Madison, United States Sunray Companies Full time $17 - $18

    Job DescriptionJob DescriptionThe Sunray Companies is a full-service hospitality company offering exceptional service to guests with our best-in-class brands. We are currently seeking a dedicated and organized Administrative Assistant to join our Corporate Support team and help us continue to deliver exceptional service to our guests.As an Administrative...

  • Administrative Assistant

    2 weeks ago

    Madison, United States REAL - Yoo Realty Group Full time

    Description We're looking for a professional and friendly in-office administrative assistant to join our growing team! Your primary job will be to serve as the first point of contact with all guests in the office, providing excellent customer service. Additional administrative duties include following office protocols, scheduling important appointments, and...

  • Administrative Assistant

    3 weeks ago

    Madison, United States REAL - Yoo Realty Group Full time

    Job DescriptionJob DescriptionWe're looking for a professional and friendly in-office administrative assistant to join our growing team! Your primary job will be to serve as the first point of contact with all guests in the office, providing excellent customer service. Additional administrative duties include following office protocols, scheduling...

  • Administrative Assistant

    4 weeks ago

    Madison, United States REAL - Yoo Realty Group Full time

    Job DescriptionJob DescriptionWe're looking for a professional and friendly in-office administrative assistant to join our growing team! Your primary job will be to serve as the first point of contact with all guests in the office, providing excellent customer service. Additional administrative duties include following office protocols, scheduling...

  • Administrative Assistant

    2 weeks ago

    Madison, United States Phoenix Senior Living Full time

    Job DescriptionJob DescriptionDescription:The Neighborhood at Madison is looking for an Administrative Assistant The Administrative Assistant is responsible for providing human resources and accounting generalist services and programs support to the community Associates, department directors and Executive Director which meet and or exceed Phoenix quality...

  • Administrative Assistant

    2 days ago

    Madison, Wisconsin, United States Blue Lotus Tattoo & The Piercing Lounge Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Assistant to join our team at Blue Lotus Tattoo & The Piercing Lounge. As a key member of our staff, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Customer Service: Greet and welcome clients...

  • Administrative Assistant

    3 days ago

    Madison, United States REAL - Yoo Realty Group Full time

    Description We're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through...

  • Administrative Assistant

    2 weeks ago

    Madison, United States First Weber Full time

    We have an exciting opportunity for an experienced administrative assistant who likes a lot of work variety. This position assists with daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management...

  • Administrative Assistant

    2 weeks ago

    Madison, United States Goodwill Industries of South Central Wisconsin Full time

    This is an on-site roleGeneral Summary: Provides administrative support to Supported Employment Program including assisting with data entry, billing, document review and updates, and external agency and participant communication. Principal Duties & Responsibilities: Tracking and data entry for billing and authorization submission to external funders. ...

  • Administrative Assistant

    1 week ago

    Madison, United States KBK LLC Full time

    We are looking for an Administrative Assistant at our firm.  Potential of two different hirings:  a seasonal from December 2024 through April 2025 or a full-time, growth-potential candidate that would be full-time during tax season and flexible/full-time during summer. Answering the phones Greeting people as they come in Scheduling virtual and in person...

  • Administrative Assistant

    6 days ago

    Madison, United States South-Central Synod of Wisconsin - ELCA Full time

    Job DescriptionJob DescriptionPosition Overview:The Administrative Assistant plays a crucial role in supporting the leadership of our organization. This full-time, hybrid position is responsible for managing the schedules of key organizational leaders, planning and overseeing major events, and ensuring smooth day-to-day office operations. Reporting directly...

  • Administrative Assistant

    2 months ago

    Madison, United States Electrical Consultants, Inc. Full time

    Job DescriptionJob DescriptionElectrical Consultants, Inc., (ECI) a leading power engineering consultant firm, has an immediate opening for an administrative assistant in Madison, WI. The successful candidate will be responsible for the day-to-day overall support functions for a regional office of approximately 90 employees. ECI specializes in engineering...

  • HR Administrative Assistant

    4 days ago

    Madison, United States RemX Full time

    Job DescriptionJob DescriptionNow hiring for a contract to hire HR Administrative Assistant!Candidates must reside locally for this fully on-site role in Fitchburg, WI.Hours: Monday through Friday 8:30-5:00. Pay: $22 hourlyHelp People and Help Grow Your Career!Do you have the desire, personality, and people skills to work in customer service? How about...

  • Administrative Assistant

    1 week ago

    Madison, United States Dashiell Corporation Full time

    Primary Function:The Administrative Assistant will provide clerical support with minimal supervision as well as support service to the Dashiell engineering, project management and field service teams.Duties & Responsibilities:Employee may be called upon to perform any or all of the following functions:Prepare transmittal package to be distributed to clients...

  • Administrative Assistant

    1 week ago

    Madison, United States Dashiell Corporation Full time

    Primary Function:The Administrative Assistant will provide clerical support with minimal supervision as well as support service to the Dashiell engineering, project management and field service teams.Duties & Responsibilities:Employee may be called upon to perform any or all of the following functions:Prepare transmittal package to be distributed to clients...

  • Legal Administrative Assistant

    2 weeks ago

    Madison, United States Reinhart Boerner Van Deuren SC Full time

    Job DescriptionJob DescriptionDescription:We have an immediate opening in our Madison office for a Legal Administrative Assistant. We seek an energetic professional to support the attorneys and paralegals in meeting the needs and demands of the firm's departments and other clients.You will join a supportive, hard-working team of legal professionals who...

  • Administrative Executive Assistant

    2 weeks ago

    Madison, Wisconsin, United States WISC Full time

    OverviewThe Department of Corrections is dedicated to ensuring public safety through the custody and supervision of individuals in our care. Employees within the corrections field have the unique opportunity to make a positive difference in the lives of others across various professional domains. By utilizing advanced research and evidence-based strategies,...

  • Administrative Assistant

    3 weeks ago

    Madison, United States Ruekert & Mielke, Inc Full time

    Job DescriptionJob DescriptionSalary: Join our dynamic team in Madison, where your career thrives in a professional yet vibrant environment. At our leading-edge workplace, your ideas drive innovation and make community possible. We are looking for an Administrative Assistant to join our growing company. The ideal candidate will have a strong customer...

  • Administrative Assistant

    3 weeks ago

    Madison, United States Ruekert & Mielke, Inc Full time

    Job DescriptionJob DescriptionSalary: Join our dynamic team in Madison, where your career thrives in a professional yet vibrant environment. At our leading-edge workplace, your ideas drive innovation and make community possible. We are looking for an Administrative Assistant to join our growing company. The ideal candidate will have a strong customer...

  • Administrative Receptionist

    1 month ago

    Madison, United States Divine Expressions Family Dentistry Full time

    Job DescriptionJob DescriptionWelcome to the heartbeat of Divine Expressions Family Dentistry in Madison, AL! Brace yourself for the role of a lifetime as our Administrative Receptionist - Office Assistant. We're not just offering a job; we're inviting you to be part of a supportive office and a tight-knit crew, where your daily performance matters....